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County Administrator's Report 14. 17.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Award of a Purchase Order for Five Transfer Trailers for the Solid Waste Department - James Higdon, Division Manager, Public Works, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board award and authorize the County Administrator to sign a Purchase Order, in excess of $50,000, for five Transfer Trailers, to Mac Trailer Manufacturing, Inc., in the amount of $382,815 ($76,563 per trailer), per the terms and conditions of PD 19-20.027, Transfer Trailers (5) for Solid Waste.
| Vendor/Contractor |
Amount |
Contract Number |
| Fund 401, Solid Waste Fund; Cost Center 230307, Palafox Transfer Station; Object Code 56401, Machinery & Equipment |
$382,815 |
PD 19-20.027 |
Specification PD 19-20.027, Transfer Trailers (5) for Solid Waste was posted to Vendor Registry on January 21, 2020 and issued to 32 registrants representing 27 firms. The solicitation was viewed by 18 firms and downloaded by 13 firms.
NON-ADA-COMPLIANT DOCUMENTS ISSUED UNDER SEPARATE COVER:
- Bid Response from MAC Trailer Manufacturing, Inc.
- Recommendation to Award Determination Checklist
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| BACKGROUND: |
Per the Solid Waste Department, these five walking floor trailers are needed due to increased tonnage received at the Palafox Transfer Station (PTS). These trailers are used to transport municipal solid waste from PTS to Perdido Landfill.
Specification PD 19-20.027, Transfer Trailers (5) for Solid Waste was posted to Vendor Registry on January 21, 2020, and issued to 32 registrants representing 27 firms. The solicitation was viewed by 18 firms and downloaded by 13 firms.
On February 5, 2020, five responses were received, however, one firm did not sign their bid form and one firm was not authorized to conduct business in the State of Florida. These two firms were deemed non-responsive. Of the three responsive firms, Mac Trailer Manufacturing, Inc., was deemed the lowest responsive bidder, with a price per trailer of $76,563, and a total price for five units of $382,815. |
| BUDGETARY IMPACT: |
| Vendor/Contractor |
Amount |
Contract Number |
| Fund 401, Solid Waste Fund; Cost Center 230307, Palafox Transfer Station; Object Code 56401, Machinery & Equipment |
$382,815 |
PD 19-20.027 |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Purchase Order. |
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