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County Administrator's Report 14. 11.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	03/05/2020
Issue: Approval to Issue Fiscal Year 2019/2020 Purchase Orders in Excess of $25,000
From:	Joy Jones
Department:	Engineering
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Approval to Issue Fiscal Year 2019/2020 Purchase Orders, in Excess of $25,000, for the Engineering Department - Joy Jones, P.E., Engineering Department Director

That the Board, for Fiscal Year 2019/2020, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, based upon previously-awarded Contracts, Contractual Agreements, or annual requirements as provided, for the Engineering Department as follows:

	Vendor/Contractor	Amount	Contract Number
	Vendors to be determined based on quotes: Alfred Watson Construction, Vendor Number 011322 Infrastructure Specialty Services, Vendor Number 420809 Christopher Bargaineer Concrete, Vendor Number 033086 Roads Inc. of NWF, Vendor Number 182328 Chavers Construction, Vendor Number 032335 LTS Construction, LLC, Vendor Number 426732 Adhering to Purchasing Policy PP060, quotes are solicited from at least three local contractors for each project, and the work is awarded based on the lowest cost. Over the course of the year, some contractors may receive Purchase Orders for work on Americans with Disabilities Act (ADA) upgrades on a cumulative amount not to exceed $100,000. The Engineering Department will solicit quotes for these projects from the qualified local contractors listed above, and also from other qualified local contractors throughout the course of Fiscal Year 2019/2020.	$100,000	N/A

[Funding is currently available in Fund 353, Local Option Sales Tax (LOST) IV, Cost Center 210106 "Transportation and Drainage", Project #20EN0938.]

BACKGROUND:

The Americans with Disabilities Act (ADA) became law in 1990. The ADA is a civil rights law that prohibits discrimination against individuals with disabilities in all areas of public life, including jobs, schools, transportation, and all public and private places that are open to the general public. The ADA gives civil rights protections to individuals with disabilities similar to those provided to individuals on the basis of race, color, sex, national origin, age, and religion. It guarantees equal opportunity for individuals with disabilities in public accommodations, employment, transportation, state and local government services, and telecommunications.

Meeting in regular session on June 20, 2019, the Board approved the ADA Transition Plan - Title II. To assist in implementing the Transition Plan, the Board, at its November 7, 2019, regular meeting, approved $100,000 from Local Option Sales Tax (LOST) IV to implement ADA-compliant upgrades to the County's roadway system and approved transferring funds into the ADA Upgrades for Compliance Project. Staff plans to issue four or five Work Orders to approved contractors to provide the ADA-compliant upgrades.

Staff anticipates issuing all the Work Orders totaling the $100,000 within the current fiscal year. All commission districts will receive at least one Work Order for ADA-compliant upgrades. Attached for reference are the locations proposed for Work Order #1.

BUDGETARY IMPACT:

Funding is currently available in Fund 353, LOST IV, Cost Center 210106 "Transportation and Drainage", Project #20EN0938.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts. Per the guidance received at the October 3, 2019, Board meeting, all purchases over $25,000 must be approved by the Board.

IMPLEMENTATION/COORDINATION:

Upon Board approval of this request, Engineering Department staff will work with Purchasing Office staff to prepare Purchase Orders as needed.

Attachments
ADA Upgrades_WO#1
Board Approvals