|
Back to Calendar
Return
|
| |
County Administrator's Report 12. 28.
|
| BCC Regular Meeting |
Budget & Finance Consent |
|
|
|
| RECOMMENDATION: |
Recommendation Concerning Contract Award for Financial Auditing Services - Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve and authorize the Chairman to sign the Agreement between Escambia County, Florida, and Warren Averett, LLC, per the terms and condition of PD 18-19.004, Financial Auditing Services, as follows:
1. Year 1, in the amount of $220,000;
2. Year 2, in the amount of $222,200;
3. Year 3, in the amount of $224,422;
4. Year 4, in the amount of $226,666; and
5. Year 5, in the amount of $228,933.
Grand Total Price for Audit Services for 5 years - $1,122,221.
[Funding: Fund 001, General Fund, Cost Center 140201, Object Code 53101] |
| BACKGROUND: |
The Request for Proposals was advertised on February 11, 2019 in the Pensacola News Journal. Nine firms were notified of the solicitation. Three firms responded to the solicitation on February 26, 2019. The Selection Committee held discussions with three firms on March 15, 2019. Based on the selection criteria, the committee selected Warren Averett, LLC, as the best firm able to provide the necessary services.
Per Florida Statute 218.391 prior to the selection of an auditor all non-charter Counties must have an auditor selection committee that includes, at a minimum, representatives from each of the elected officials subject to the annual audit. This audit committee consisted of a representative from the Board, Tax Collector, Property Appraiser, Sheriff and Supervisor of Elections. This committee met to write the scope of the request for proposals (RFP), develop the decision criteria, serve as the selection committee and make recommendations to the Board after hearing proposals from respondents. This committee received three responses which were ranked as follows:
1. Warren Averett, LLC
2. Plante & Moran, PLLC
3. Saltmarsh, Cleveland & Gund, P.A.
Negotiations were held on March 30, 2019.
Section 16. Ownership fo Documents of the agreement has been revised to include the following statement:
It is expressly understood and agreed that client provided records and supporting documents, including, but not limited to, any financial records, audits, reports, plans, data or other raw data, correspondence, and other documentation, that may be provided to the Auditor by any agency, entity, or constitutional officer that is subject to the audit shall remain subject to disclosure pursuant to Chapter 119, Florida Statutes. |
| BUDGETARY IMPACT: |
| Fund 001, General Fund, Cost Center 140201. Object Code 53101 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Agreement prepared by Senior Assistant County Attorney Kristin Hual. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Escambia Count, Fl, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts and is in compliance with Florida Statute 218.391. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Agreement and purchase order. |
|
|
|
|