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County Administrator's Report 10. 17.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Contract Award for PD 18-19.033, Motley Court Gully Improvements - Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve and authorize the Interim County Administrator to sign the Agreement Between Escambia County, Florida, and Chavers Construction, Inc., per the terms and conditions of PD 18-19.033, Motley Court Gully Improvements, in the amount of $565,228.78.
[Funding:
Grant (75%) - Fund 352, LOST III; Cost Center 210131, Motley Court Clear Creek; Object Code 56301, Improvements Other Than Buildings; Project Code 08EN0068; $423,921.58; and
County Match (25%) - Fund 352, LOST III; Cost Center 210107, Transportation & Drainage; Object Code 56301, Improvements Other Than Buildings; Project Code 08EN0068; $141,307.20
Total - $565,228.78] |
| BACKGROUND: |
The Motley Court Gully Improvement project primarily involves clearing & grubbing, earthwork, and drainage improvements associated with the construction of improvements to an eroded gully. The limits of construction begin at the end north end of Motley Court and extend north approximately 1,600 feet, to approximately 120 feet south of Clear Creek near the east end of Crooked Oak Drive. The project site is approximately three acres in size. The project’s overall goal is to protect Clear Creek from sediment deposition caused by the continued erosion of the gully by constructing a step-system of sediment basins, drainage structures, conveyance piping, and ditch checks. Areas disturbed by the project will be either be sodded, covered in turf reinforcement matting, or both. The project is funded by the Emergency Watershed Protection (EWP) Program through the Natural Resources Conservation Service (NRCS) of the U.S. Department of Agriculture (USDA).
The legal advertisement for this Invitation to Bid was advertised in the Pensacola News Journal on March 18, 2019, and notices were sent to 127 registrants through Vendor Registry. A non-mandatory pre-solicitation conference was held on April 02, 2019, and was attended by eight firms. Six bids were received on April 17, 2019 and Chavers Construction, Inc. was deemed the lowest responsive bidder with a bid of $565,228.78.
This project is located in Commissioner District 5. |
| BUDGETARY IMPACT: |
Funding:
Grant (75%) - Fund 352, LOST III; Cost Center 210131, Motley Court Clear Creek; Object Code 56301, Improvements Other Than Buildings; Project Code 08EN0068; $423,921.58
County Match (25%) - Fund 352, LOST III; Cost Center 210107, Transportation & Drainage; Object Code 56301, Improvements Other Than Buildings; Project Code 08EN0068; $141,307.20
Total - $565,228.78 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Attorney Standard Form of Contract, Form D: Construction - Road/Drainage |
| PERSONNEL: |
| All work associated with this recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney Standard Form of Contract, Form D: Construction - Road/Drainage, and the Purchase Order. |
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