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County Administrator's Report 12. 22.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	02/07/2019
Issue: Request Authorization to Terminate Copier Lease Agreement with Ricoh USA, Inc.
From:	Tim Tolbert
Department:	Building Services
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Termination of a Copier Lease Agreement with Ricoh USA, Inc.- Tim Tolbert, Building Official/Department Director, Building Services Department

That the Board take the following action:

A. Authorize the termination of the Lease Agreement between Escambia County and Ricoh USA, Inc.; and

B. Authorize the Acting County Administrator, Amy Lovoy, to execute the Notice of Non-Renewal, the rebate document from RJ Young, and the Attachment to Order #G24N00.

[Funding: Fund 001, General Fund, Cost Center 250207, Account 54401]

BACKGROUND:

Escambia County Animal Control Division is in possession of a copier that was leased pursuant to the terms of a lease agreement previously entered into by the Department of Corrections on October 30, 2012, for a term of 48 months expiring on October 29, 2016. Following the expiration of the term, the parties mutually agreed periodic renewals for consecutive sixty-day periods for which the County has remitted monthly payments in the amount of $277.43.

Animal Services has determined the copier equipment is no longer needed, and the lease agreement is not financially advantageous for the Division. Animal Services intends to purchase new equipment from RJ Young Company, Inc., that will be significantly more cost effective for the County.

BUDGETARY IMPACT:

Funding: Fund 001, General Fund, Cost Center 250207, Account 54401

LEGAL CONSIDERATIONS/SIGN-OFF:

Senior Assistant County Attorney Kristin D. Hual has reviewed and approved the documents.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

Board approval is required to terminate the lease agreement and authorize Acting County Administrator, Amy Lovoy, to execute the necessary documentation.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
Lease Agreement
Latest Ricoh invoice
Rebate
Non-renewal letter