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County Administrator's Report 11. 1.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Contract Award for Resolicit Custodial Services for Various County Buildings - Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve and authorize the County Administrator to sign the agreement between Escambia County and American Facility Services, Inc., per the terms and conditions of PD 17-18.014, Resolicit Custodial Services for Various County Buildings, for one year with two one year renewals based on the following:
General Buildings (Facilities Management) - $658,032
Libraries - $111,660
Solid Waste - $23,556
Road Department - $11,940
Tax Collector - $18,960
ECAT - $34,080
General Buildings Additional Area Cleaning Costs as required:
VCT: Strip/Wax (4 coats) - $0.28 per sq. ft.
Ceramic: Scrub - $0.12 per sq. ft.
Carpet Shampoo - $0.14 per sq. ft.
Window Cleaning Exterior(Outside of Scope)- $0.10 per sq. ft.
Window Cleaning Interior (Outside of Scope)- $0.08 per sq. ft.
Emergency Service Call Cost - 2 hr. Response Time Based on 1 hour on site
Century Library - $175
Genealogy Library - $100
Legion Field - $175
Molino Library - $100
SW Library - $100
Tryon Library - $100
W. Florida Regional Library - $100
Additional Hourly Rate - $12.50
Fund 001, Cost Center 310202, Object Code 53401 (Facilities) $649,332 (Weekly Cleaning) + $29,000 (Additional Services) = $678,332
Fund 501, Cost Center 150112, Object Code 53401 (Employee Health Clinic) $8,700 (Weekly Cleaning) + $1,000 (Additional Services) = $9,700
Fund 113, Cost Center 110501, Object Code 53401 (Library) $111,660 (Weekly Cleaning) + $2,312.04 (Additional Services) = $113,972.04
Fund 175, Cost Center 210401, Object Code 53401, (Roads) $11,940 (Weekly Cleaning) + $2,596 (Anticipated Additional Services) = $14,536
Fund 401, Cost Center 230301, Object Code 53401, (Solid Waste) $ 12,000
Fund 401, Cost Center 230306, Object Code 53401, (Solid Waste) $7,500
Fund 401, Cost Center 230307, Object Code 53401, (Solid Waste) $900
Fund 401, Cost Center 230314, Object Code 53401, (Solid Waste) $7,500
(Tax Collector) $18,960
Fund 104, Cost Center 211217, Object Code 54601 (ECAT) $34,080 |
| BACKGROUND: |
The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal on December 4, 2017. Twenty Five contractors were notified. A Non-Mandatory Pre-Solicitation Conference was held on December 12, 2017. One firm as represented at that meeting. Bids were received from five contractors on January 4, 2018.
- 3H Services System, Inc. had errors in tabulation of their total bid. When presented with these errors, the firm refused to accept the revised total.
- CER Signature Cleaning, Inc. and Service Management Systems, Inc. did not submit their bids on the Revised Bid Form provided in Addendum #1. Because their bids were not based on the revised bid form it did not include pricing for Emergency Service Call Cost - 2 hr. Response Time Based on 1 hour on site, thus we are incapable of evaluating their bid, additionally CER Signature Cleaning, Inc. did not complete the unit pricing portion of the bid forms (monthly/yearly totals).
- Service Management Systems, Inc. did not provide any unit prices and thus did not meet the requirements of the bid and the County was unable to confirm their pricing.
American Facility Services, Inc. is the lowest most responsive and responsible bidder. |
| BUDGETARY IMPACT: |
Fund 001, Cost Center 310202, Object Code 53401 (Facilities) $649,332 (Weekly Cleaning) + $29,000 (Additional Services) = $678,332
Fund 501, Cost Center 150112, Object Code 53401 (Employee Health Clinic) $8,700 (Weekly Cleaning) + $1,000 (Additional Services) = $9,700
Fund 113, Cost Center 110501, Object Code 53401 (Library) $111,660 (Weekly Cleaning) + $2,312.04 (Additional Services) = $113,972.04
Fund 175, Cost Center 210401, Object Code 53401, (Roads) $11,940 (Weekly Cleaning) + $2,596 (Anticipated Additional Services) = $14,536
Fund 401, Cost Center 230301, Object Code 53401, (Solid Waste) $ 12,000
Fund 401, Cost Center 230306, Object Code 53401, (Solid Waste) $7,500
Fund 401, Cost Center 230307, Object Code 53401, (Solid Waste) $900
Fund 401, Cost Center 230314, Object Code 53401, (Solid Waste) $7,500
(Tax Collector) $18,960
Fund 104, Cost Center 211217, Object Code 54601 (ECAT) $34,080 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Agreement prepared by Senior Assistant County Attorney, Kristin D. Hual. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney's Standalone Contract and PO. |
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