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County Administrator's Report 11. 9.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to Hammond Engineering, Inc., for the "Innerarity Point Road Area Drainage Improvements Project" - Joy D. Blackmon, P.E., Public Works Department Director
That the Board take the following action:
A. Authorize the reallocation of funds from the Capital Improvement Program - Natural Resources Management Department LOST III funds, in the amount of $50,000, from the Beach Haven Drainage Project, Fund 352, Cost Center 220102 Project #15NE3392, to the Innerarity Point Living Shoreline Project, Fund 352, Cost Center 220102; and
B. Authorize the County Administrator to execute the following Change Order to Hammond Engineering, Inc. for the "Innerarity Point Road Area Drainage Improvements Project":
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Department: |
Public Works |
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Division: |
Engineering/Infrastructure Division |
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Type: |
Addition |
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Amount: |
$8,246.00 |
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Vendor: |
Hammond Engineering, Inc. |
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Project Name: |
Innerarity Point Road Area Drainage Improvements Project |
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Contract: |
PD 02-03.79.46.14.ENG |
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PO#: |
131180 |
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CO#: |
5 |
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Original Award Amount: |
$35,440.00 |
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Cumulative Amount of Change Orders Through this CO: |
$40,906.50 |
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New Contract Total: |
$76,346.50 |
[Funding Source: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #14EN2592 - $4,496, and Fund 352, LOST III, Cost Center 220102, Object Code 56301, Project #15NE3392 - $3,750] |
| BACKGROUND: |
On June 25, 2013, Hammond Engineering, Inc. was issued a task order to provide professional engineering, surveying and design services for Innerarity Point Road Area Drainage Improvements Project. The original project incorporates two separate locations along Innerarity Point Road.
Change Order 1, in the amount of $11,370.00, provided A&E services to design stormwater conveyance system improvements for Gorham Road where roadway and property flooding is a reoccurring problem.
Change Order 2, in the amount of $7,580.50, added design to reduce construction costs and added time to the project. It was discovered that in order to construct a portion of the outfall system, a 400 ft directional bore for a 30" storm-water pipe was needed. A second discharge route that will address the drainage issues and save approximately half of the original construction estimate was developed, and the necessary easements have been acquired.
Change Order 3 was an Administrative Change Order for “TIME ONLY” to allow time for project bidding, construction oversight, and as-built certifications. This time extension is needed due to delays receiving permits from environmental agencies for Living Shoreline.
Change Order 4, in the amount of $13,710.00, requested additional funds and a time extension for a scope change on the north end of Bob-O-Link Road, which is a portion of the Gorham Road project. The scope change included installing stormwater infrastructure, environmental permitting, and public meeting attendance.
This Change Order, #5, in the amount of $8,246.00, is to request funds and a time extension in order to develop construction plans and cost estimates for the Living Shoreline, incorporate construction plans into current project plans, and prepare bid documentation for drainage and alternate bid items for the Living Shoreline. Natural Resources Management Department will be paying for the design and construction of the Living Shoreline. Natural Resources Management Department will contribute $3,750, using LOST III funds, and Public Works/Engineering Infrastructure will contribute $4,496, also using LOST III funds. |
| BUDGETARY IMPACT: |
Funds for this project are available as follows:
Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #14EN2592 $4,496
Fund 352, LOST III, Cost Center 220102, Object Code 56301, Project #15NE3392 $3,750 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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