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County Administrator's Report 16. 4.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	08/03/2017
Issue: Recommendation Concerning a Change Order to Merritt Veterinary Supplies, Inc. #170700
From:	Tim Tolbert
Department:	Building Services
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Merritt Veterinary Supplies, Inc., #170700 - Tim Tolbert, Building Official/Building Services Director

That the Board approve and authorize the County Administrator to execute the following Change Order #2, to Merritt Veterinary Supplies, Inc., Vendor ID #133193, for the continued purchase of necessary veterinary supplies and equipment:

Department	Building Services
Division	Animal Services
Type	Addition
Amount	$30,000
Vendor	Merritt Veterinary Supplies, Inc., #133193
Purchase Order (PO) #:	170700
Change Order (CO) #:	2
Cost Center for CO:	250202
Original PO Amount:	$49,000
Cumulative Amount of Change Orders:	$81,000
New PO Total:	$130,000

This Change Order is not a request for additional funds from the General Fund. This just allows Animal Services to move funding from other accounts within the Cost Center #250202 to the Merritt Veterinary Supplies PO for needed supplies.

BACKGROUND:

In June of 2016, Merritt Veterinary Supplies Inc., Vendor #133193 was awarded a bid to provide veterinary supplies to Escambia County Animal Services. In October of 2016, Purchase Order #170700 was issued to Merritt Veterinary Supplies Inc., to purchase veterinary supplies and equipment. At the BCC Regular Meeting on 01/05/2017, the Board approved a Change Order to Purchase Order #170700 of $51,000, making the New Purchase Order total $100,000. This recommended Change Order will increase the funds to an amount needed to purchase veterinary supplies for the remainder of the current fiscal year.

This Change Order is not a request for additional funds from the General Fund. This just allows Animal Services to move funding from other accounts within the Cost Center #250202 to the Merritt Veterinary Supplies PO for needed supplies.

BUDGETARY IMPACT:

Funding is available in the Fund 001, General Fund, Cost Center 250202

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of The Escambia County Florida Code of Ordinances, Chapter 46, Finance, Article II, PUrchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Merritt Board Approval
PO#170700 & Agreement
PO#170700 CO-2