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County Administrator's Report 16. 16.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Innerarity Island Development Corporation Water System - Joy D. Blackmon, P.E., Public Works Department Director
That the Board take the following action:
A. Approve and authorize the Chairman to sign the First Amendment to the Interlocal Agreement Between Escambia County, Florida, and Emerald Coast Utilities Authority (ECUA) Relating to a Potable Water System Improvement Project on Innerarity Island; and
B. Approve and authorize the County Administrator to execute the following Change Order to Emerald Coast Utilities Authority:
| Department: |
Public Works |
| Division: |
Transportation and Traffic |
| Type: |
Addition |
| Amount: |
$91,994.41 |
| Vendor: |
Emerald Coast Utilities Authority |
| Project Name: |
Innerarity Island Development Corporation (IIDC) Water System |
| Contract: |
N/A |
| PO#: |
171024 |
| CO#: |
1 |
| Original Contract Award: |
$580,000.00 |
| Cumulative Amount of Change Orders Through this CO: |
$91,994.41 |
| New Contract Amount: |
$671,994.41 |
[Funding Source: Fund 352, LOST III - IIDC Water and Sewer Project, Cost Center 110211, Object Code 56301, Project #16PF3502] |
| BACKGROUND: |
On March 21, 2014, the court ordered the County to become the receiver of IIDC, an abandoned wastewater and water utility.
Meeting in regular session on June 2, 2016, the Board approved the Interlocal Agreement between Escambia County, Florida, and Emerald Coast Utilities Authority (ECUA) relating to a Potable Water System Improvement Project on Innerarity Island. Since then, Escambia County has been working with ECUA to incorporate Innerarity Island into ECUA's water service area once certain repairs and upgrades are made. ECUA has agreed to oversee and manage the upgrades to the water utility system on Innerarity Island at no cost to ECUA or its ratepayers, and thereafter accept Innerarity Island within its water service area, and accept ownership of the water utility system on Innerarity Island.
At their regularly-scheduled meeting on January 5, 2017, the Board approved issuance of a purchase order to ECUA, in an amount not to exceed $580,000, for the Innerarity Island Water System Improvement Project on Innerarity Island. A bid opening was held on November 29, 2016, at 2:00 p.m. for the Innerarity Island Water System Project, ECUA #CS612, Bid No. CC2017 02. Southern Utility Company, Inc., at $445,819.52 the low bid, will be awarded the contract at the next ECUA Board meeting. Since the Interlocal Agreement is with ECUA, a Purchase Order has been issued to ECUA for the construction cost and requested contingencies, and monthly invoices will be sent to the Public Works Department for payment.
Initial Interlocal Agreement allotted amount = $600,000
Initial PO Amount = $580,000
Design Cost = $49,800.00
Initial construction cost = $445,819.52
Amount for meters and yoke boxes that ECUA took out of the bid but was still required for the project (County staff did not know this, as these items were part of the Scope of Work in the Interlocal Agreement, but were not included in the construction bid) = $72,191.44
Amount of ECUA CO = $104,183.45
New Total for design/construction with CO = $671,994.41
Total amount over the Interlocal Agreement = $71,994.41
New Total for the Interlocal = $672,000.00
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| BUDGETARY IMPACT: |
| Funds for this project are available in Fund 352, LOST III -- IIDC Water and Sewer Project, Cost Center 110211, Object Code 56301, Project #16PF3502. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| First Amendment to the Interlocal Agreement Between Escambia County, Florida, and Emerald Coast Utilities Authorize Relating to a Potable Water System Improvement Project on Innerarity Island was approved by Kristen Hual, Assistant County Attorney. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Chairman will need to sign two original copies of the First Amendment and the Public Works Department - Transportation and Traffic Operations staff will coordinate with Emerald Coast Utilities Authority. Once the amendment is signed, a Change Order will be transmitted to the Office of Purchasing for processing. |
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