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  County Administrator's Report     10. 17.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 11/03/2016  
Issue:    Reallocation of Capital Improvement Program Funds
From: Joy D. Blackmon, P.E.
Department: Public Works  
CAO Approval:
RECOMMENDATION:
Recommendation Concerning the Reallocation of Capital Improvement Program Funds - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve the reallocation of funds from the Capital Improvement Program to fund other priority infrastructure projects, totaling $3,635,450, as follows:

 

FROM:

Description District Amount Description
Ferry Pass Zone 4 and 5 4 $390,000 Ferry Pass Zone 4 is complete. Ferry Pass Zone 5 will connect to Olive Road East Phase 2 infrastructure improvements that are approaching design completion but are still several years out before construction completion. Zone 5 has LOST IV funding pending BCC prioritization and allocation approval. That LOST IV list has $950,000 designated for Zone 5 in years 2019 & 2020. These funds are expected to be sufficient for the Zone 5 project.
Neighborhood Enhancements n/a $1,710,000 This box fund is utilized for Neighborhood Enhancement projects throughout the County
Congestion Improvements n/a $1,510,450 This box fund is utilized for Congestion Improvement projects throughout the County
Sidewalks n/a $25,000 This box fund is utilized for Sidewalks projects throughout the County

TO:
Description District Amount Description
Olive Road East Phase I 4 $257,000 Requesting to transfer funds for the Olive Road East widening project. A previous Change Order was issued to the construction contractor (additional work and time), resulting in the need to increase Construction, Engineering and Inspection (CEI) services with Mott MacDonald totaling $56,837. This Change Order will continue CEI services averaging 4 hours per day. Another $200,000 is expected to be necessary for property acquisitions, design updates, and conflict resolution during construction over the next year (completion expected Dec. 2017).
Stillbridge Subdivision 4 $158,000 The Stillbridge subdivision is a 51-lot subdivision, located east of University Parkway, approximately 1500 feet South of State Road 10 (U.S. 90A/Nine Mile Road). The Stillbridge Subdivision was permitted and platted in 1986 when stormwater and wetland regulations were less stringent. Over time, wetlands and a meandering creek have encroached into the confines of the Stillbridge stormwater pond that was never adequately accessible for maintenance. As a result, the existing wetland, stormwater management system, and roadway infrastructure has degraded significantly. County staff received many completed Flooding Questionnaires completed by owners and County residents following the April 2014 storm event that identified flood-damaged areas, Stillbridge was one of them. Staff investigated and assessed damages throughout the entire County, made emergency repairs and developed a plan to permanently repair numerous damaged stormwater facilities, drainage systems, and roadways. Stillbridge Lane is currently listed on the 2016-2017 resurfacing priority list. Design evaluation and plan preparation to rehabilitate the existing pond and drainage system is necessary and should coincide with the proposed resurfacing improvements. A concerted design will provide for future sustainability of the stormwater management system, adjacent wetland areas, and roadway drainage system within this subdivision. Preliminary construction estimates range between $200,000 and $300,000 dependent upon drainage rehabilitation design alternatives and wetland regulation allowances. This budget amendment would initiate design services, identify properties for adequate maintenance access, and provide construction plans for these subdivision improvements.  For future construction funding, LOST IV (pending BCC prioritization and allocation approval) lists $200,000 for Stillbridge Subdivision in year 2018.
Detroit Boulevard Safety Improvements 3/5 $3,220,450 Safety Improvement project that includes shoulder and roadway widening, drainage improvements, new turn lanes at specific intersections, pedestrian access improvements, and bridge replacements at both Cove and Detroit intersections. There are five phases to
this project.
  • Phase 1: Detroit Blvd @ Pine Forest Road Intersection
    • In Purchasing for Construction; BCC award expected November 3, 2016
  • Phase 2: Pine Forest Road to west of Cove Avenue
    • Design is at 30%
    • 40 right-of-way properties pending
    • Wetland permitting required
  • Phase 3: Detroit Blvd. and Cove Avenue Bridge Replacements
    • 90% Plans pending
    • Property acquisition pending BCC Approval November 3, 2016
    • Utility relocation required prior to construction
    • Construction start goal May 2017
  • Phase 4: Cove Avenue to US 29
    • Design at 30%
    • 45 right-of-way properties pending
  • Phase 5: Detroit Blvd @ US 29 Intersection
    • To be completed by FDOT
BACKGROUND:
Escambia County Public Works staff requests the Board's approval to transfer $3,635,450 from the various projects to the projects described below:
 
Description District Amount Description
Olive Road East 4 $257,000 Requesting to transfer funds for the Olive Road East widening project. A previous change order was issued to the construction contractor (additional work and time), resulting in the need to increase Construction, Engineering and Inspection (CEI) services with Mott MacDonald totaling $56,837. This change order will continue CEI services averaging 4 hours per day. Another $200,000 is expected to be necessary for property acquisitions, design updates, and conflict resolution during construction over the next year (completion expected Dec. 2017).
Stillbridge Subdivision 4 $158,000 The Stillbridge subdivision is a 51-lot subdivision, located east of University Parkway, approximately 1500 feet South of State Road 10 (U.S. 90A/Nine Mile Road). The Stillbridge subdivision was permitted and platted in 1986 when stormwater and wetland regulations were less stringent. Over time, wetlands and a meandering creek have encroached into the confines of the Stillbridge stormwater pond that was never adequately accessible for maintenance. As a result, the existing wetland, stormwater management system, and roadway infrastructure has degraded significantly. County staff received many completed Flooding Questionnaires completed by owners and County residents following the April 2014 storm event that identified flood damaged areas, Stillbridge was one of them. Staff investigated and assessed damages throughout the entire County, made emergency repairs and developed a plan to permanently repair numerous damaged stormwater facilities, drainage systems, and roadways. Stillbridge Lane is currently listed on the 2016-2017 resurfacing priority list. Design evaluation and plan preparation to rehabilitate the existing pond and drainage system is necessary and should coincide with the proposed resurfacing improvements. A concerted design will provide for future sustainability of the stormwater management system, adjacent wetland areas, and roadway drainage system within this subdivision. Preliminary construction estimates range between $200,000 and $300,000 dependent upon drainage rehabilitation design alternatives and wetland regulation allowances. This budget amendment would initiate design services, identify properties for adequate maintenance access, and provide construction plans for these subdivision improvements.  For future construction funding, LOST IV (pending BCC prioritization and allocation approval) lists $200,000 for Stillbridge subdivision in year 2018.
Detroit Boulevard Safety Improvements 3/5 $3,220,450 Safety Improvement project that includes shoulder and roadway widening, drainage improvements, new turn lanes at specific intersections, pedestrian access improvements, and bridge replacements at both Cove and Detroit intersections. There are five phases to 
this project.
  • Phase 1: Detroit Blvd @ Pine Forest Road Intersection
    • In Purchasing for Construction; BCC award expected November 3, 2016
  • Phase 2: Pine Forest Road to west of Cove Avenue
    • Design is at 30%
    • 40 right of way properties pending
    • Wetland permitting required
  • Phase 3: Detroit Blvd. and Cove Avenue Bridge Replacements
    • 90% Plans pending
    • Property acquisition pending BCC Approval November 3, 2016
    • Utility relocation required prior to construction
    • Construction start goal May 2017
 
  • Phase 4: Cove Avenue to US 29
    • Design at 30%
    • 45 right of way properties pending
  • Phase 5: Detroit Blvd @ US 29 Intersection
    • To be completed by FDOT

 
BUDGETARY IMPACT:
No budgetary impact occurs. Funding is currently available in Fund 352, "Local Option Sales Tax III", Account 210107.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Scheduling and prioritization of Capital Improvement Projects is at the discretion of the Board.
IMPLEMENTATION/COORDINATION:
N/A
Attachments
No file(s) attached.

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