|
Back to Calendar
Return
|
| |
County Administrator's Report 11. 14.
|
| BCC Regular Meeting |
Budget & Finance Consent |
|
|
|
| RECOMMENDATION: |
Recommendation Concerning Copier Lease with RJ Young Company, Inc. - J. Taylor “Chips” Kirschenfeld, Director, Department of Natural Resources Management
That the Board award a Purchase Order for a 60-month lease for a Ricoh Model MPC4504 digital color copier system to RJ Young Company, Inc., for the Department of Natural Resources Management (Administration), for an annual amount of $1,224, plus cost per copy at $.0059 for black and white and $.045 for color, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Finance, Article II, Purchase and Contracts, Section 106 – Multi-Year Lease and Lease Purchase Agreements.
[Funding: Fund 001, General Fund, Cost Center 220100, Natural Resources Management Admin, Object Code 54401, Rental and Leases] |
| BACKGROUND: |
| The Department of Natural Resources Management’s (NRM) Administration staff will be relocating to the 2nd floor of the Old Courthouse at the end of August 2016. With the move, staff will lose access to a shared copier that was purchased by CRA in February 2012 requiring NRM to obtain its own copier. Because the cost of purchasing a copier is cost-prohibitive, NRM sought out lease quotes from several vendors and received three quotes. Of the quotes, RJ Young Company provided the lowest and most responsive overall cost per month. By leasing for 60 months, NRM is able to lock in a low monthly lease rate of $102 per month with a cost of $.0059 per black and white copy and $.045 per color copy. |
| BUDGETARY IMPACT: |
| Funding is available in Fund 001, General Fund, Cost Center 220100, Natural Resources Management Admin, Object Code 54401, Rental and Leases. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| There is no legal impact associated with this recommendation. |
| PERSONNEL: |
| There is no personnel impact associated with this recommendation. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| In accordance with Escambia County, Florida, Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts, Section 106 – Multi-year Lease and Lease Purchase Agreements. Quotes were solicited and obtained from three different vendors. The vendor with the lowest monthly cost was selected. |
| IMPLEMENTATION/COORDINATION: |
| Department of Natural Resources Management staff will coordinate with the Office of Purchasing to issue the necessary purchase order(s). |
|
|
|
|