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County Administrator's Report 11. 7.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Agreements for the County's Use of School Facilities - Tonya Gant, Neighborhood & Human Services Department Director
That the Board take the following action concerning the Use of School Facilities Agreement with Addendum for the Escambia Cares Community Resource Expo Event scheduled for September 24, 2016, at C. A. Weis Elementary School and the use of a form Agreement with Addendum, executed by the County Administrator or his designee for all future uses of school facilities by the County:
A. Approve the Use of School Facilities Agreement with Addendum for the Escambia Cares event scheduled for September 24, 2016, at C. A. Weis Elementary School;
B. Authorize the Chairman to sign the Agreement with Addendum (the only signature required is on the last page of the Addendum);
C. Approve the use of a form Agreement substantially in the form of the Use of School Facilities Agreement Form with Addendum for all future uses of Escambia County school facilities by the County; and
D. Authorize the County Administrator or his designee to execute such form Agreement for all future uses of school facilities by the County (the only signature required is on the last page of the Addendum). |
| BACKGROUND: |
The Board approved sponsoring the Escambia Cares Community Resources Expo for the spring, summer, fall and winter for 2016 during the November 5, 2015 Board Meeting.
The objective of the Escambia Cares Community Resource Expo is to provide public service outreach and citizen access to local County services while maximizing agency collaboration and impact with outside agencies. County departments will partner and collaborate with various outside agencies and departments to bring services and resources to the residents of Escambia County. The fall event will feature community resource informational areas, presentations by local providers, County presentations, free and/or low cost on-site services, free food, beverages, music, entertainment, and children's activities (kid's corner).
The fall event is scheduled for Saturday, September 24, 2016 from 11:00 a.m. to 2:00 p.m. at the C.A. Weis Elementary School. The Use of School Facilities Agreement for this event is attached.
To facilitate the County's use of the Escambia County school facilities in the future, approving the use of a form agreement substantially in the form of the Use of School Facilities Agreement Form with Addendum and authorizing the County Administrator or his designee to execute the form agreement would enable the County to use school facilities with properly authorized contractual authority without necessitating Board approval for each such school use. The only signature required is on the last page of the Addendum. |
| BUDGETARY IMPACT: |
| Funding for the Escambia Cares Community Resource Expo Event will be provided through Fund 151, Englewood CRA, Cost Center 370117 and Fund 101, Safe Neighborhood, Cost Center 370104 not to exceed $3,000. There is no cost to use C. A. Weis Elementary School. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The County Attorney’s Office has approved the Use of School Facilities Agreement and the Use of School Facilities Agreement Form as to form and legal sufficiency. |
| PERSONNEL: |
Neighborhood & Human Services Department, in coordination with various County Departments, will provide organization and implementation of the Escambia Cares event. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| Board approval is required and has been obtained for disbursement of funds to all private individuals or outside agencies. |
| IMPLEMENTATION/COORDINATION: |
Neighborhood & Human Services, along with other County departments ,will coordinate and implement the Escambia Cares event.
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