Agenda

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County Administrator's Report 11. 19.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	08/18/2016
Issue: Acceptance of Two Drainage Easements and Two Temporary Construction Easements for the Carver Park Drainage Improvement Project
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Acceptance of Two Drainage Easements and Two Temporary Construction Easements for the Carver Park East Drainage Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning acceptance of the donation of two Drainage Easements and two Temporary Construction Easements for the Carver Park East Drainage Improvement Project:

A. Accept the donation of two Drainage Easements and two Temporary Construction Easements located in the Cantonment area for the Carver Park East Drainage Improvement Project;

Property Owner	Parcel Reference Number	Area
Betty Lee East and Ladarain Raydale East (Temporary Construction Easement)	16-1N-31-1000-160-006	1,000 Square Feet
Betty Lee East and Ladarain Raydale East (Drainage Easement)	16-1N-31-1000-160-006	500 Square Feet
Fannie Knight (Temporary Construction Easement)	16-1N-31-1000-150-006	1,000 Square Feet
Fannie Knight (Drainage Easement)	16-1N-31-1000-150-006	500 Square Feet

B. Authorize the payment of documentary stamps because the property is being donated for governmental use, which is for drainage improvements, and the County benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize the Chairman or Vice Chairman to accept the Easements, as of the day of delivery of the Easements to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]

BACKGROUND:

The scope of work for the Carver Park Drainage Improvement Project includes assessment of the Carver Park area and designing solutions to address flooding issues. This project may also improve drainage for the Muscogee Road Drainage Improvement Project. Coordination with International Paper to acquire a pond site is a major component of this project. Each Drainage Easement is 10 feet by 50 feet (500 sq ft) and each Temporary Construction Easement is 20 feet by 50 feet (1,000 sq ft). The Temporary Construction Easements have a 10 foot overlap over the permanent Drainage Easements.

To help facilitate this project, there is a need for fourteen (14) Drainage Easements and Temporary Construction Easements along the rear portions of most of the lots along Louis Street and Webb Street (bordered by Washington Street on the north and Lincoln Street on the south). The two property owners listed above have signed the Temporary Construction Agreements and the Drainage Easements.

Design is 60% complete and is on hold until property and easement acquisition processes are completed to the greatest extent possible. This project is being funded through two cost centers.

Cost center 210107/56301Project #13EN2395 has a budget of $250,000, and cost center 210107/56301/Project #14EN2605 has a budget of $450,000.

BUDGETARY IMPACT:

Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by Escambia County Clerk's Office.

LEGAL CONSIDERATIONS/SIGN-OFF:

The Easement Agreements have been approved as to form and legal sufficiency by the County Attorney's office.

PERSONNEL:

All work associated with this request is being done in-house and no additional staff is required.

POLICY/REQUIREMENT FOR BOARD ACTION:

These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.

IMPLEMENTATION/COORDINATION:

Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Code of Ordinances.

Attachments
Drainage Easement - East
Temp Construction Easement - East
Drainage Easement - Knight
Temp Construction Easement - Knight
Aerial Map