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County Administrator's Report 13. 1.

BCC Regular Meeting

Discussion

Meeting Date:	08/04/2016
Issue: Wine at the Annual Friends' Meeting
From:	Todd Humble
Department:	Library Services
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Friends of West Florida Public Library, Inc., Request to Serve Alcohol at Their Annual Member Meeting - Todd J. Humble, Library Services Department Director

That the Board approve the request from the Friends of West Florida Public Library, Inc., to serve wine at their annual meeting on Saturday, August 13, 2016, from 4:30 p.m. to 6:30 p.m., at the Pensacola Library, 239 North Spring Street.

BACKGROUND:

The Friends of the West Florida Public Library have requested to serve wine at their annual meeting on Saturday, August 13, 2016. They have requested and been approved for serving alcohol in 2013, 2014, and 2015 without incident. They have been informed that in order to serve wine at this event, The Friends of the West Florida Public Library, Inc. would need to secure the following:

• Approval from the Board of County Commissioners to serve wine
• Approval from the City of Pensacola to serve wine
• Approval from the Library Board of Governance to serve wine
• Commercial General Liability Insurance Policy in the amount of $1,000,000 per occurrence
• $2,000,000 general aggregate with liquor liability included in the coverage limits
• Escambia County Board of County Commissioners would be listed as an additional insurer
• City of Pensacola would be listed as an additional insurer
• Coverage must be from a “Secure Best Rating” in the most recent addition of the AM Best Rating Guide

Any Board of County Commissioners authorization does not address any State permit, permission or license that may be required to serve or sell alcoholic beverages and any such permit, permission of license is solely the responsibility of the Friends of the Library to obtain.

BUDGETARY IMPACT:

N/A

LEGAL CONSIDERATIONS/SIGN-OFF:

The Certificate of Liability Insurance was reviewed and approved by Robert Dye, Risk Manager.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

Library employees who are present and working during this event would be prohibited from consuming alcohol during working hours as stated in the Board’s Substance Abuse Policy, Section II, Part C. 12.

IMPLEMENTATION/COORDINATION:

Once all the requirements listed above have been met, The Friends of the West Florida Public Library will provide a complete package to Robert Dye, Risk Manager, for the County Records.

Attachments
Friends of WFPL Certificate of Insurance