Agenda

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County Administrator's Report 13. 2.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	08/04/2016
Issue: Dental Insurance
From:	Thomas Turner
Department:	Human Resources
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Group Dental Insurance - Thomas G. "Tom" Turner, Human Resources Department Director

That the Board approve and award a three-year Contract Renewal to Delta Dental Insurance Company for dental administration and claims, effective January 1, 2017, through December 31, 2019, per PD 15-16.042, Group Dental Insurance.

[Funding Source: Fund 501, Internal Service Fund, Cost Center 150109, Object Codes 53101 and 54501]

BACKGROUND:

The Office of Purchasing solicited a request for proposal. On May 6, 2016, seven proposals were received from the following:

Aetna Life Insurance Company
Ameritas
Delta Dental Insurance Company
Florida Combined Life
Met Life Insurance Company
Reliance Standard Life Insurance Company
United Concordia Insurance Companies

The County has received a three year guaranteed rate for dental administrative services from Delta Dental at $3.20 per employee per month. Claims costs will be determined by the number of employees and retirees that visit their dentists. Plan costs will reflect the discount rate, whether the dentist is in network and the extent and frequency of dental work performed. The number of dentists in the Delta Dental network was one of the key factors in determining our provider. The budget for Fiscal Year 2015-2016 is $80,000 for administrative fees and $830,000 in claims for a total estimated cost of $910,000. Presently, we are trending $78,100 for administrative fees and $819,200 for claims for a total of $897,300. All eligible employees that do not elect the County's group health insurance receive a discount on their dental insurance of $12.98 per month.

BUDGETARY IMPACT:

Budget impact should be level depending on the number of claims the County will receive each year.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

The Human Resources Department will conduct open enrollment meetings and service all employee groups. We will advise all appointing authorities (payrolls) of any changes in the programs.

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

A Purchase Order will be the instrument utilized to make payment against the Contract. The Human Resources Department will
coordinate with the County Attorney's Office and other appointing authorities to ensure changes are made.

Attachments
Delta Dental Contract Renewal Letter