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County Administrator's Report 17. 19.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Contract Award for OLF-X Phase 1, Earthwork - Claudia Simmons, Office of Purchasing, Purchasing Manager
That the Board take the following action concerning the Agreement between Escambia County, Florida, and Roberson Excavation, Inc., per the terms and conditions of PD 15-16.067, OLF-X Phase 1 - Earthwork:
A. Approve and authorize the County Administrator to sign the Agreement, for a lump sum of $4,605,486.53, to include Base Bid and Alternate 1 (Temporary Grassing Irrigation), Alternate 2 (Perimeter Fence) and Alternate 3 (Perimeter Road);
B. Authorize the County Administrator to execute all related documents and Purchase Orders, for Owner Direct Purchases (ODPs), in the amount of $50,000 or greater; and
C. Approve the temporary reallocation of $3,000,000, in funding from the Crescent Lake project (15EN3252) to the OLF-X Project (16PF3518). It is anticipated that these funds will be returned to the Crescent Lake project when fund balances are carried forward next Fiscal Year.
[Funding: Fund 352, LOST III, Cost Center 110267, Object Code 56301, Project Code 16EN3518] |
| BACKGROUND: |
The project is located in Section 32, Township 4 North, Range 29 West, Santa Rosa County, Florida, and includes approximately 600 acres. The purpose of this project is to prepare the site for a future airfield training facility.
The site was previously used for silviculture activities and timber was last harvested in 2015. Phase 1 will include installation of silt fence, hay bales and other means to control erosion and sedimentation, clearing, grubbing, stump removal and disposal, earthwork, grassing, and perimeter fence with gates. Phase 1 shall also include the construction of two pinnacle landing pads, runway sub-grading, stormwater depression areas, and a perimeter road.
The proposed schedule for this work to be completed is:
July 2016 Award of contract.
August 2016 issuance of PO and NTP
Substantial completion anticipated July 2017
Final Completion August 2017
The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, June 13, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Monday, June 20, 2016. Twelve firms were represented at that meeting. Bids were received from six contractors on Tuesday, July 5, 2016. Roberson Excavation, Inc. is the low bidder. |
| BUDGETARY IMPACT: |
On November 5, 2015, the Board adopted Resolution R2015-149 that stipulated "up to $13,000,000 may be deposited into the LOST Economic Development Trust Fund" for the Navy Federal Credit Union incentive and the OLFx project. Presumably, since the Navy Federal incentive totals $5,000,000, the remaining funds were intended for the OLFx project. To date $5,000,000 has been allocated by the Board into this trust fund. This reallocation commits an additional $3,000,000 into this fund for the OLFx project, fully funding the OLFx commitment.
There is currently $3,999,850 allocated to the Crescent Lake project. $3,000,000 will be temporarily reallocated to the OLFx project. It is anticipated that these funds will be returned to the Crescent Lake project when fund balances are carried forward next fiscal year. It is anticipated that these funds will be available to return to the Crescent Lake project since revenues are running more than $3,500,000 over budget estimates through May 31, 2016. The funding transfer is necessary because of the significant time constraints of the project. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Attorney Standard Form of Contract, Form D: Road/Drainage |
| PERSONNEL: |
| All work associated with this recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.
The project is located in Section 32, Township 4 North, Range 29 West, Santa Rosa County, Florida, and includes approximately 600 acres. The purpose of this project is to prepare the site for a future airfield training facility.
The site was previously used for silviculture activities and timber was last harvested in 2015. Phase 1 will include installation of silt fence, hay bales and other means to control erosion and sedimentation, clearing, grubbing, stump removal and disposal, earthwork, grassing, and perimeter fence with gates. Phase 1 shall also include the construction of two pinnacle landing pads, runway sub-grading, stormwater depression areas, and a perimeter road.
The proposed schedule for this work to be completed is:
July 2016 Award of contract.
August 2016 issuance of PO and NTP
Substantial completion anticipated July 2017
Final Completion August 2017
The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, June 13, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Monday, June 20, 2016. Twelve firms were represented at that meeting. Bids were received from six contractors on Tuesday, July 5, 2016. Roberson Excavation, Inc. is the low bidder. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney's Standard Form of Contract Form D: Road/Drainage and PO. |
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