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County Administrator's Report 17. 18.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	07/19/2016
Issue: Acceptance of Two Drainage Easements and Two Temporary Construction Easements for the Carver Park Drainage Improvement Project
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Acceptance of Two Drainage Easements and Two Temporary Construction Easements for the Carver Park East Drainage Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning acceptance of the donation of two drainage easements and two temporary construction easements for the Carver Park East Drainage Improvement Project:

A. Accept the donation of two drainage easements and two temporary construction easements located in the Cantonment area for the Carver Park East Drainage Improvement Project;

Property Owner	Parcel Reference Number	Area
Rose B. and Price L. Stills (Temporary Construction Easement)	16-1N-31-1000-100-006	1,000 Square Feet
Rose B. and Prince L. Stills (Drainage Easement)	16-1N-31-1000-100-006	500 Square Feet
Jimmy Hull (Temporary Construction Easement)	16-1N-31-1000-120-006	1,000 Square Feet
Jimmy Hull (Drainage Easement)	16-1N-31-1000-120-006	500 Square Feet

B. Authorize the payment of documentary stamps because the property is being donated for Governmental use, which is for drainage improvements, and the County benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize the Chairman or Vice Chairman to accept the Easements, as of the day of delivery of the Easements to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]

BACKGROUND:

The scope of work includes assessment of the Carver Park area and designing solutions to address flooding issues. The project may provide drainage connection for another project, Muscogee Road Drainage Improvements. Coordination with International Paper to acquire a pond site is also a major component of this project. Each drainage easement is 10 feet by 50 feet (500 sq ft) and each temporary construction easement is 20 feet by 50 feet (1,000 sq ft). The temporary construction easement has a 10 foot overlap onto the drainage easement.

To help facilitate this project, there is a need for fourteen (14) drainage easements and temporary construction easements along the rear portions of most of the lots along Louis Street and Webb Street (bordered by Washington on the north and Lincoln on the south). These first two (2) property owners, Stills and Hull have signed, and they are a major step in moving this project forward. However, the chain of title for both properties are probably not insurable, although insurance would not provide the County protection in this case because they are being donated. In both cases, several deeds in their chains of title have defects.

The design is at 60% complete and on hold until property and easement acquisition processes are completed. This project is being funded through two cost centers. Cost center 210107/56301Project #13EN2395 has a budget of $250,000 and cost center 210107/56301/Project #14EN2605 has a budget of $450,000.

BUDGETARY IMPACT:

Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by Escambia County Clerk's Office.

LEGAL CONSIDERATIONS/SIGN-OFF:

The easements have been approved as to form and legal sufficiency by the County Attorney's office.

PERSONNEL:

All work associated with this request is being done in-house and no additional staff is required.

POLICY/REQUIREMENT FOR BOARD ACTION:

These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.

IMPLEMENTATION/COORDINATION:

Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Code of Ordinances.

Attachments
Temp Construction Easement - Stills
Drainage Easement - Stills
Temp Construction Easement - Hull
Drainage Easement - Hull
Aerial Map