Agenda

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County Administrator's Report 11. 11.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	07/07/2016
Issue: Equipment Acquisition Agreement for Corrections Department
From:	Chip Simmons
Department:	Corrections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning an Equipment Acquisition Agreement with CPC Office Technologies for the Corrections Department, Community Corrections Division - Chip W. Simmons, Assistant County Administrator.

That the Board take the following action regarding an Equipment Acquisition Agreement with CPC Office Technologies for the Corrections Department, Community Corrections Division:

A. Approve the Equipment Acquisition Agreement with CPC Office Technologies for the lease and maintenance of two machines for a term of 48 months, with a monthly charge of $190.30, plus the cost of copies (0.0059/copy); and

B. Authorize the Chairman to sign the Equipment Acquisition Agreement.

[Funding: Fund 114, Misdemeanor Probation Fund, Cost Center 290301 Misdemeanor Probation, Object Code 54001, Rentals and Leases]

BACKGROUND:

A review of the Escambia County Corrections-Community Corrections copying and printing equipment revealed that there were several machines in various locations throughout multiple buildings. In an attempt to reduce the cost and streamline the function of the various offices, the Corrections Department received quotes from 3 different vendors to provide a solution. CPC Office Technologies' quote provided the most cost effective solution.

BUDGETARY IMPACT:

Funding is available in Fund 114, Misdemeanor Probation Fund, Cost Center 290301 Misdemeanor Probation, Object Code 54001, Rentals and Leases.

LEGAL CONSIDERATIONS/SIGN-OFF:

This contract has been reviewed by Kristin Hual, Assistant County Attorney and found to be legally sufficient.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

In accordance with Escambia County, Florida, Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts, Section 106-Multi-year Lease and Lease Purchase Agreements.

IMPLEMENTATION/COORDINATION:

Once the agreement has been signed the Corrections Department will work with the Office of Purchasing in order to obtain a purchase order for the outlined services.

Attachments
Equip Acquisition Agmt
Comparison Quotes