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County Administrator's Report 9. 18.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Contract for the Olive Road East Multi-Lane Reconstruction and Drainage Project - Joy D. Blackmon, P.E., Public Works Department Director
That the Board take the following action:
A. Approve reallocation of funds from the Capital Improvement Program, totaling $380,000, from Olive Road Corridor Study (District 4), in the amount of $30,000, and Burgess Road Sidewalk Project (District 3), in the amount of $350,000, to Olive Road East Multi-Lane Reconstruction and Drainage Project; and
B. Authorize the County Administrator to execute the following Change Order to Roads, Inc. of NWF, on Contract PD 14-15.017, for the Olive Road East Multi-Lane Reconstruction and Drainage Project:
| Department: |
Public Works |
| Division: |
Engineering/Infrastructure Division |
| Type: |
Addition |
| Amount: |
$769,507.37 |
| Vendor: |
Roads, Inc. of NWF |
| Project Name: |
Olive Road East Multi-Lane Reconstruction and Drainage Project |
| Contract: |
PD 14-15.017 |
| PO#: |
150986 |
| CO#: |
2 |
| Original Contract Award: |
$4,531,541.13 |
| Cumulative Amount of Change Orders Through this CO: |
$764,071.05 |
| New Contract Amount: |
$5,295,612.18 |
[Funding Source: Fund 352, "Local Option Sales Tax," Account 210107, Object Code 56301, Project #14EN3244, and Account 210109, Object Code 56301, Project #10EN0363] |
| BACKGROUND: |
Meeting in regular session on February 5, 2015, the Board awarded Contract PD 14-15.017 "Olive Road East Multi-Lane Reconstruction and Drainage Project" to Roads, Inc. of NWF. This project is a roadway capacity, drainage, and reconstruction improvement project that will improve roadway conditions and drainage issues along a portion of the East Corridor of Olive Road. In addition, this project included an Interlocal Agreement with Emerald Coast Utilities Authority (ECUA) for water main replacement and upgrade in the area.
This Change Order request #2 includes additive/deductive unit price quantities and items necessary for the extension of Olive Road Phase 1 construction by approximately 1200 linear feet to accommodate water line conflicts with the existing drainage system, and to connect and extend a left turn lane for Yancey Avenue, improving access to Ferry Pass Middle School. Phase 1 of the project, as bid, terminated the project at approximately 300' west of the intersection at Lode Star Avenue, while the waterline work (by ECUA agreement) extended the waterline upgrades to the Yancey Avenue intersection. Existing storm pipe that would otherwise be removed, if Phase 2 was under construction, was found in conflict with the new waterline. This Change Order allows for the drainage to be installed for a portion of Phase 2, and allows for the water main installation. This Change Order also includes all necessary items to address this roadway extension, some minor deductions, and some miscellaneous items.
Change Order #1 included additive/deductive unit prices for Roads, Inc., including $9450.00 for an asbestos survey necessary to obtain a building demolition permit for a building located at the project pond site. The asbestos survey identified unexpected asbestos materials, which required hiring a certified Asbestos Abatement Contractor for asbestos removal prior to building demolition, and as necessary to limit exposure to workers present on the job site. Change Order #1 also included additive/deductive unit price quantities, as directed by ECUA, for the deduction of a 12" Inserta Valve (-$23,562.80 - determined not necessary by ECUA), the addition of a back-flow preventer and water fittings, necessary to restore water services to several commercial businesses. Change Order #1 reduced the amount of the original Purchase Order by $5,436.32. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 352, "Local Option Sales Tax", Account 210107, Object Code 56301, Project #14EN3244, and Account 210109, Object Code 56301, Project #10EN0363. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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