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County Administrator's Report 11. 5.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Annual Payment for the Microsoft Enterprise Agreement - Shawn P. Fletcher, Technology Department Director
That the Board authorize the third and final payment of $168,370.85, based on the three-year Microsoft Enterprise Agreement, 01E73214, approved by the Board on December 5, 2013, with the authorized reseller SHI International Corporation for the County's Microsoft products, including Exchange, Sharepoint, SQL Server, and Desktop Operating System.
[Funding: The funds are available in the current Budget, General Fund 001, Cost Center 270111, Object Code 54601] |
| BACKGROUND: |
The Information Technology Department utilizes various computer applications and systems provided by the Microsoft Corporation to support the County's daily operations. These systems include Microsoft Exchange for e-mail, calendar, contact management, Microsoft Sharepoint for document management and collaboration, SQL Server for enterprise database management and support of numerous business systems including but not limited to the Lucity Work-Order system, Kronos Timekeeping and the SmartJail Jail Management system. Additionally, these systems support the operations of the Tax Collector, Supervisor of Elections and Clerk of the Circuit Court and Comptroller.
The first Microsoft Enterprise agreement was approved by the Board on September 18, 2008, number 01E61767, Enrollment number 8568879, and Florida State Contract 255-001-01-01. This agreement was to be effective from 2008 - 2011 with a yearly payment of $163,080.00 for a three year total of $489,240.00, but was terminated by the County so licensing could be changed from devices to users to allow the use of multiple devices by a single user. A new enrollment date went into effect as of November 1, 2010.
To make the change agreement 01E61767 was approved by the Board January 6, 2011 Enrollment number 8568879 which made the first payment $181,086 then the following next two years payments $185,766.00.
The current agreement 01E73214 was approved by the Board on December 5, 2013 and the first of three annual payments was made on Purchase Order 140875 dated 1/9/14 for $168,370.85.
The current agreement 01E73214 was approved by the Board on February 5, 2015 and the second of three annual payments was made on Purchase Order 150984 dated 02/05/15 for $168,370.85. |
| BUDGETARY IMPACT: |
| The funds are available in the current year, General Fund 001, Cost Center 270111 Information Technology Infrastructure, Object Code 54601. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The Microsoft agreement 01E73214 was approved by the County Attorney's office 11/13/13. |
| PERSONNEL: |
This agreement has been implemented with existing Information Technology Department staff.
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| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provision of the Code of Ordinance of Escambia County, Florida, 1999 Chapter 46, Article ll, Division 3, Section 87-901, Purchases and Contracts and F.S. 255-20. |
| IMPLEMENTATION/COORDINATION: |
| The Information Technology Department will coordinate efforts on behalf of the County. |
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