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County Administrator's Report 12. 34.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	05/05/2016
Issue: Change Order for Reimbursement of Insurance Claims on Ingram Signalization Contract PD 12-13.049 "Signal Response Maintenance and Construction"
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order for Reimbursement of Insurance Claims to Ingram Signalization, Inc., for Maintenance of Traffic Signal Devices Throughout Escambia County - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Ingram Signalization, Inc., for Contract PD 12-13.049, Signal Response Maintenance and Construction, for maintenance of traffic signal devices throughout Escambia County:

Department:	Public Works
Division:	Transportation and Traffic Operations
Type:	Addition
Amount:	$107,317.40
Vendor:	Ingram Signalization, Inc.
Project Name:	"Signal Response Maintenance and Construction" - Maintenance of Traffic Signal Devices throughout Escambia County
Contract:	PD 12-13.049
PO No.:	160708
CO No.:	1
Original Award Amount:	$220,000
Cumulative Amount of Change Orders through this CO:	$107,317.40
New Contract Total:	$327,317.40

[Funding Source: Fund 175, "Transportation Trust Fund, Cost Center 211201, Object Code 54601]

BACKGROUND:

The Public Works Department Traffic and Transportation Division pays invoices for various traffic signal devices throughout Escambia County through a contract with Ingram Signalization, Inc., which was approved by the Board on September 5, 2013.

Sometimes these traffic signal devices are damaged and are reimbursed through insurance. So far this fiscal year we have been reimbursed $107,317.40.

The invoices for these reimbursements are paid out of Traffic and Transportation's regular budget and once the reimbursements are collected, a Change Order is needed to place the funds back into their budget to allow for continued payments to maintain the traffic signals for the remainder of the fiscal year. A list of locations and amounts is attached.

BUDGETARY IMPACT:

Funds for this project are available in Fund 175 "Transportation Trust Fund", Cost Center 211201, Object Code 54601.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Traffic Reimbursements
Original PO
Board Action 090513