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County Administrator's Report 13. 14.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	04/07/2016
Issue: Change Order to Panhandle Grading and Paving, Inc., on Contract PD 10-11.065 "Bobe Street Sidewalks Project"
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Panhandle Grading and Paving, Inc., for the Bobe Street Sidewalk Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action regarding the General Paving and Drainage Agreement for the Bobe Street Sidewalk Project:

A. Approve the reallocation of funds from the Capital Improvement Program, totaling $7,200, from the Sidewalk Project to the Bobe Street Sidewalk Project; and

B. Approve and authorize the County Administrator to execute the following Change Order to Panhandle Grading and Paving, Inc., on Contract PD 10-11.065, General Paving and Drainage Agreement, for the Bobe Street Sidewalk Project:

Department:	Public Works
Division:	Transportation and Traffic Operations
Type:	Addition
Amount:	$18,055.59
Vendor:	Panhandle Grading and Paving, Inc.
Project Name:	Bobe Street Sidewalks
Contract:	PD 10-11.065, General Paving and Drainage Agreement
PO No.:	151028
CO No.:	1
Original Award Amount:	$332,789.12
Cumulative Amount of Change Orders through this CO:	$18,055.59 (5%)
New Contract Total:	$350,844.71

[Funding Source: Fund 352, Local Option Sales Tax III, Cost Center 210107/56301, Project #13EN2463]

BACKGROUND:

Meeting in regular session on September 15, 2011, the Board approved Contract PD 10-11.065 "General Paving and Drainage Agreement", with extensions to the contract approved on September 16, 2013, and September 25, 2014. This project involves constructing sidewalks on Bobe Street and Scott Street, and included some subsurface drainage work along Bobe Street.

This Change Order, #1, in the amount of $18,055.59, is an additive/deductive Change Order due to field conditions and changes requested by the County to complete construction. Please see the attached Change Order spreadsheet which defines the terms.

Section 14 "Contract Term/Renewal/Termination" of the contract states that "No project shall exceed $350,000 without prior approval of the Board of County Commissioners." Because this Change Order takes the amount of the purchase order over $350,000, Board approval is required.

BUDGETARY IMPACT:

Funds for this project are available in Fund 352, Local Option Sales Tax III, Cost Center 210107/56301, Project #13EN2463.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Change Order Spreadsheet
Original PO Bobe
Board Actions
Contract Pages $350K