Agenda

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County Administrator's Report 11. 9.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	03/17/2016
Issue: Acceptance of Public Road and Right of Way Easement for Massachusetts Avenue Sidewalk and Drainage Improvement Project
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Acceptance of the Donation of a Public Road and Right-of-Way Easement for Massachusetts Avenue Sidewalk and Drainage Improvements - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning acceptance of the donation of a public road and right-of-way easement located at 319 Massachusetts Avenue from Nancy R. Thompson and Terry Lynn Thompson for sidewalk and drainage improvements:

A. Accept the donation of a public road and right-of-way easement located at 319 Massachusetts Avenue from Nancy R. Thompson and Terry Lynn Thompson for sidewalk and drainage improvements;

B. Authorize the payment of documentary stamps because the easement is being donated for governmental use, which is for road and drainage improvements, and benefits the public by the acceptance of the easement, which will enhance the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept, the Public Road and Right-of-Way Easement as of the day of delivery of the Public Road and Right-of-Way Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]

BACKGROUND:

The County has a project in design to install sidewalks and improve stormwater drainage along Massachusetts Avenue. Due to limited right of way on Massachusetts Avenue, it was determined that additional property would be required to facilitate the installation of sidewalks and improvements to the stormwater drainage system in this area. Ms. Nancy R. Thompson and Mr. Terry Lynn Thompson (mother and son) own the property located at 319 Massachusetts Avenue, and have agreed to the donation of a Public Road and Right of Way Easement (approximately 1,425 square feet). Staff is requesting Board approval as required for the Board's acceptance of the donated easement.

BUDGETARY IMPACT:

Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by Escambia County Clerk's Office.

LEGAL CONSIDERATIONS/SIGN-OFF:

The Public Road and Right of Way Easement was approved as to form and legal sufficiency by Stephen West, Senior Assistant County Attorney.

PERSONNEL:

All work associated with this request is being done in-house and no additional staff is required.

POLICY/REQUIREMENT FOR BOARD ACTION:

These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.

IMPLEMENTATION/COORDINATION:

Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Code of Ordinances.

Attachments
Easement Document
Map