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County Administrator's Report 9. 16.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Extension of Agreement Relating to Escambia County, Florida, Parks and Recreations Grounds Mowing and Trimming for Athletic Parks - Claudia Simmons, Manager, Office of Purchasing
That the Board approve a 12-month extension, retroactive to February 6, 2016, to the Agreement Relating to Grounds Mowing and Trimming for Athletic Parks, PD 13-14.008, Escambia County, Florida, Parks and Recreation Grounds Mowing and Trimming for Zones 1, 2, 3, 4, 5, and 6, to the following contractors:
A. Agreement for Zone 1 to Greenworks Groundskeeping & Landscaping Services, Inc., in the amount of $39,000;
B. Agreement for Zone 2 to Northwest Florida Landscaping, Inc., in the amount of $45,000;
C. Agreement for Zone 3 to Gulf Coast Environmental Contractors, Inc., in the amount of $48,600;
D. Agreement for Zone 4 to Rhett James Landscaping, Inc., in the amount of $72,490;
E. Agreement for Zone 5 to Emerald Coast Grass Company, LLC, in the amount of $67,000; and
F. Agreement for Zone 6 to Wallace Sprinkler & Supply, Inc., in the amount of $75,400.
PD 13-14.008 is a Unit Price Contract based on a fixed cost per mow and the estimated annual expenditures are listed above.
[Funding: Fund 352, Local Option Sales Tax III, Cost Center 350229, Object Code 53401, Project Number 08PR0078] |
| BACKGROUND: |
Meeting in regular session on February 6, 2014, the Board approved Contract PD 13-14.008 for the Escambia County, Florida, Parks and Recreation Grounds Mowing and Trimming for Athletic Parks. The Escambia County Parks and Recreation Department has assumed some of the mowing and trimming responsibilities for a total of 16 athletic parks, to abate the costs of maintenance for athletic associations at County parks.
The logistics of mowing and trimming during a short playing season, combined with the distances between parks, and the playing schedules make it impossible for one contractor to meet the needs of all the parks in a cost-efficient and responsive manner, so the Parks and Recreation Department divided the 16 parks into six zones, with each zone containing at least two parks of similar size, located within a reasonable distance of each other.
On February 19, 2015 the Board approved the first 12-month extension to the original contract through February 6, 2016.
Staff requests the Board approve this second extension of PD 13-14.008 through February 6, 2017. |
| BUDGETARY IMPACT: |
| Funding: Fund 352, Local Option Sales Tax III, Cost Center 350229, Object Code 53401, Project Number 08PR0078 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with Escambia County Code of Ordinance, Chapter 46, Article II, Purchases and Contracts.
An Invitation to Bid, PD13-14.008, for the Escambia County, Florida, Parks and Recreation Grounds Mowing and Trimming for Athletic Parks Contract was advertised in the Pensacola News Journal on November 18, 2013. Mandatory pre-bid meetings were held on December 10 and 11, 2013. Bids were received and contracts were let to the low bidder for each zone separately. |
| IMPLEMENTATION/COORDINATION: |
| N/A |
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