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County Administrator's Report 13. 8.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Contract for Grounds Keeping for West Florida Libraries Maintenance Agreement - Claudia Simmons, Office of Purchasing, Purchasing Manager
That the Board award Contract PD 15-16.018, Grounds Keeping for West Florida Libraries Maintenance Agreement, to Gulf Coast Environmental Contractors, Inc., and approve the Agreement for the Grounds Keeping for West Florida Libraries Maintenance Agreement, PD 15-16.018, between Escambia County, Florida, and Gulf Coast Environmental Contractors, Inc., in the amount of $11,490 annually, for a term of 36 months with two 12-month options to extend.
The Office of Purchasing advertised the Solicitation on December 16, 2015. Fifty vendors were notified that specialize in Grounds Keeping Maintenance and landscaping Services. Eight licensed grounds maintenance and landscaping service companies submitted bids, and one bid was received and accepted on January 5, 2016, from Gulf Coast Environmental Contractors, Inc., which was the most reasonable and responsive bidder.
[Funding: Fund 113, Library Fund, Cost Center 110502, Object Code 53401 Other Contractual Services] |
| BACKGROUND: |
| This Service and Maintenance Contract is for 3 of the 7 Library properties of the West Florida Public Library system. These locations are the Main Downtown Library at 200 West Gregory Street, the Southwest Branch Library at 12248 Gulf Beach Highway, and the Century Branch Library at 7991 Century Boulevard. The Invitation to Bid was solicited on December 16, 2015 and sealed bids were opened on January 5, 2016. Eight licensed grounds maintenance and landscaping companies submitted bids with Gulf Coast Environmental Contractors, Inc., being the most reasonable and responsive bidder. This is a 36-month service and maintenance contract with the option to exercise (2) additional 12-month extensions for a total contract of up to 60 months. The annual cost for providing grounds maintenance services to these 3 locations is $11,490.00 |
| BUDGETARY IMPACT: |
| Funding: Fund 113, Library Fund, Cost Center 110502, Object Code 53401, Other Contractual Services |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Assistant County Attorney, Kristin Hual prepared the Agreement. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Escambia County, FL., Code of Ordinance, Chapter 46, Article II, Purchasing and Contracts. The Office of Purchasing advertised the Invitation to Bid PD 15-16.018, on December 16, 2015 fifty vendors were notified, and one vendor was the most reasonable and responsive bidder that was selected for recommendation by the Facility Management Department. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will distribute the Contract and Purchase Orders. |
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