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County Administrator's Report 13. 11.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	01/21/2016
Issue: PD 15-16.015 Library Materials
From:	Claudia Simmons
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Purchase of Library Materials - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board authorize the utilization of the Florida Department of Management Services State Contract for Library Materials #715-001-07-1, for the purchase of materials for the West Florida Public Libraries from the following vendors at the estimated annual amounts detailed below:

Brodart Company	$145,000
Midwest Tape, LLC	$65,000
The Gale Group d/b/a Thomson Gale	$10,000
Quality Books, Inc.	$5,000

[Funding: Fund 113, Library Fund, Cost Center 110501, Object Code 56601]

BACKGROUND:

The Invitation to Bid PD15-16.015 Library Materials was advertised in the Pensacola News Journal on November 16, 2015 per the Policies and Procedure for Utilizing State Contracts PP130. No responses were received on bid opening date of December 11, 2015. Multiple vendors are available on the previously bid Department of Management Services State Contract for Library Materials #715-001-07-1 which is in effect until 02/28/17. The West Florida Public Libraries will obtain costs from various suppliers on the agreement to purchase materials at the most favorable rate to the County. The purchase of books and materials is part of the budget for operating supplies for the West Florida Public Libraries and is funded by the Library Fund 113.

BUDGETARY IMPACT:

Funding: Fund 113, Library Fund, Cost Center 110501, Object Code 56601

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

IMPLEMENTATION/COORDINATION:

This recommendation is in compliance with Escambia County Code of Ordinance Chapter 46, Article II Purchases and Contracts and Purchasing Policy and Procedure PP130.

Attachments
State Agreement