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County Administrator's Report 13. 24.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	01/21/2016
Issue: Acceptance of a Drainage Easement for the Crescent Lake Dam Outfall Project
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Acceptance of a Drainage Easement for the Crescent Lake Dam Outfall Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning acceptance of the donation of a drainage easement located at 2295 West Michigan Avenue for Crescent Lake Dam Outfall improvements:

A. Accept the donation of a drainage easement from Sovran Acquisition Limited Partnership, located at 2295 West Michigan Avenue, for outfall improvements;

B. Authorize the payment of documentary stamps because the property is being donated for governmental use, which is for drainage improvements, and the County benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept the Easement, subject to Legal review and sign-off, as of the day of delivery of the Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]

BACKGROUND:

As a result of the April 2014 storm event, six outfall pipes were damaged in the Crescent Lake Subdivision. There are three outfalls located on the east side of the lake and three on the west side. Pipes, headwalls, and areas immediately adjacent to these outfalls were damaged. The repair costs for the outfalls will be submitted to FEMA for reimbursement.

During the design process, the southern-most outfall on the west shoreline was determined to fall under an existing house. The plan is to abandon the existing pipe under the house, and fill it with grout, then relocate the discharge route to the south, where the county has recently acquired an Access Easement for the Crescent Lake Dam Repair Project (May 21, 2015). Approval of this recommendation will revise the donated Access Easement to a Drainage Easement which provides for ingress and egress.

An abbreviated A&E selection process was completed on 8/3/2015; David Fitzpatrick was selected to perform the design services needed to construct the project. The design, and easement acquisition process, has run congruently in hopes of expediting the process. The A&E submitted 90% design plans in December 2015 and staff is expecting 100% plans in January 2016.

BUDGETARY IMPACT:

Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by Escambia County Clerk's Office.

LEGAL CONSIDERATIONS/SIGN-OFF:

The Easements will be approved as to form and legal sufficiency by the County Attorney's office prior to execution by the Chairman.

PERSONNEL:

All work associated with this request is being done in-house and no additional staff is required.

POLICY/REQUIREMENT FOR BOARD ACTION:

These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.

IMPLEMENTATION/COORDINATION:

Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Code of Ordinances.

Attachments
Drainage_Easement
Map