Agenda

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County Administrator's Report 13. 14.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	01/21/2016
Issue: Change Order 3 to Purchase Order 141347 to Santa Rosa County Sheriff's Office
From:	Chip Simmons
Department:	Corrections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order in Excess of $50,000 to the Santa Rosa County Sheriff's Office for Housing of Inmates from the Escambia County Jail - Chip Simmons, Assistant County Administrator

That the Board approve and authorize the County Administrator to execute the following Change Order 3, in excess of $50,000, adding funds for inmate housing in Santa Rosa County for Escambia County Jail Inmates:

Department:	Corrections
Division:	Escambia County Jail
Type:	Addition
Amount:	$1,708,730
Vendor:	Santa Rosa County Sheriff's Office
Purchase Order:	141347
Change Order:	3
Original Award Amount:	$2,828,750
Cumulative Amount of Change Orders Through This Change Order:	$1,708,730
New Purchase Order Total:	$4,537,480

[Funding Source: Fund 501, Internal Service Fund, Cost Center 140836, Object Code 53401]

BACKGROUND:

In April 2014, historic flooding and a subsequent explosion left the Escambia County Jail's Central Booking and Detention Facility unusable. Since the Escambia County Main Jail did not possess the capacity needed to house all of the inmates that were in custody, a Memorandum of Agreement between Escambia County and the Santa Rosa County Sheriff's Office was entered into for the housing of inmates. The Corrections Department would like to request a change order in the amount of $1,708,730 to cover the fees related to housing inmates in Santa Rosa County for a period of 12 months. Although the expenditures for this housing total $1,629,992.40 for the most recent 12 month period, the average monthly cost has increased over the last 6 months due to a rising inmate population. With a most recent 6 month average housing cost of $142,394.08 per month, it is anticipated that the additional requested funding will be necessary to provide for the upcoming 12 month period.

BUDGETARY IMPACT:

Funding is available in Internal Service Fund 501; Building Cost Center 140836; Object Code 53401.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance Article II, Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a change order will be submitted to the Office of Purchasing for processing.

Attachments
Memorandum of Agreement with Santa Rosa County Sheriff's Office