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County Administrator's Report 11. 18.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Rebid - Old Escambia County Courthouse Restoration, Phase IV - Claudia Simmons, Office of Purchasing, Purchasing Manager
That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and The Green-Simmons Company, Inc., per the terms and conditions of PD 15-16.014, Rebid - Old Escambia County Courthouse Restoration, Phase IV, for the Base Bid amount of $558,500, Alternate #1 (New Window 1st Floor) in the amount of $18,500, and Alternate #2 (Light Fixtures) in the amount of $17,900, for a total of $594,900.
QGA completed the Construction Documents and a sealed bid solicitation was advertised on September 1, 2015. Two bids were received from General Contractors and both bids exceeded budget. QGA reduced the project’s scope of work and a second "Invitation to Bid" was advertised in the Pensacola News Journal on Thursday, November 12, 2015. A Pre-Solicitation Meeting was held on Tuesday, November 24, 2015. Four bids were received December 10, 2015 with Green Simmons being the lowest, responsive and responsible bidder. The total contract award will be for $594,900. This amount includes the base bid of $558,500 plus alternate 1 in the amount of $18,500 and alternate 2 in the amount of $17,900.
[Funding: Fund 352, LOST III, Cost Center 110267, Object Code 56201, Project Number 12PF1675] |
| BACKGROUND: |
On November 6, 2014 the Board approved an agreement with the State of Florida, Department of State for the implementation of the Special Category Grant Number SC8518 for the “Restoration Completion of the Old Escambia County Courthouse” Project. The Board also approved awarding the contract for design of the project to Quina Grundhoefer Architects, P.A. (QGA) at the same Board meeting.
QGA completed the Construction Documents and a sealed bid solicitation was advertised on September 1, 2015. Two bids were received from General Contractors and both bids exceeded budget. QGA reduced the project’s scope of work and a second "Invitation to Bid" was advertised in the Pensacola News Journal on Thursday, November 12, 2015. A Pre-Solicitation Meeting was held on Tuesday, November 24, 2015. Four bids were received December 10, 2015 with Green Simmons being the lowest, responsive and responsible bidder. The total contract award will be for $594,900. This amount includes the base bid of $558,500 plus alternate 1 in the amount of $18,500 and alternate 2 in the amount of $17,900. |
| BUDGETARY IMPACT: |
| Funding: Fund 352 LOST III, Cost Center 110267, Object Code 56201, Project Number 12PF1675 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Attorney Standard Form of Contract, Form A: Construction - A/E Designed |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Article II Purchases and Contracts.
On November 6, 2014 the Board approved an agreement with the State of Florida, Department of State for the implementation of the Special Category Grant Number SC8518 for the “Restoration Completion of the Old Escambia County Courthouse” Project. The Board also approved awarding the contract for design of the project to Quina Grundhoefer Architects, P.A. (QGA) at the same Board meeting.
QGA completed the Construction Documents and a sealed bid solicitation was advertised on September 1, 2015. Two bids were received from General Contractors and both bids exceeded the budget. QGA reduced the project’s scope of work and a second "Invitation to Bid" was advertised in the Pensacola News Journal on Thursday, November 12, 2015. A Pre-Solicitation Meeting was held on Tuesday, November 24, 2015. Four bids were received December 10, 2015 with Green Simmons being the lowest, responsive and responsible bidder. This award will be for a total of $594,900. This amount includes the base bid of $558,500 plus alternate 1 in the amount of $18,500 and alternate 2 in the amount of $17,900. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney's Standard Form of Contract, Form A: Construction - A/E Designed and Purchase Order. |
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