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County Administrator's Report 16. 21.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	12/10/2015
Issue: Approval of the Final Payment to Dewberry Consultant for Work Associated with the April 2014 Flood
From:	Amy Lovoy
Department:	County Administrator's Office
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Approval of the Final Payment to Dewberry Consultants, LLC, for Work Associated with the April 2014 Flood - Amy Lovoy, Assistant County Administrator

That the Board approve the final payment to Dewberry Consultants, LLC, in an amount not to exceed $168,532.75.

[Funding Source: Fund 112, Disaster Recovery Fund, Cost Center 330491]

BACKGROUND:

Following the April 2014 flood event Escambia County contracted with Dewberry Consultants LLC for assistance with FEMA reimbursements including preparation of project worksheets, compiling documentation and other disaster related responsibilities.

BUDGETARY IMPACT:

To date a total of $906,025.94 has been paid to this vendor. Of that more than $509,000 has been placed on project worksheets for reimbursement by FEMA or insurance proceeds to date. This payment is for travel costs and per diem costs associated for the consultants. This payment was delayed until the consultants could provide adequate receipts, payments and other documentation for these costs.

In addition the consultant has waived other expenses associated with one of their senior consultants and all costs incurred from the time period August 11, 2014 through August 21, 2014.

LEGAL CONSIDERATIONS/SIGN-OFF:

The County Attorney’s Office reviewed the relevant terms of the proposal, which were agreed to by the parties prior to commencement of services. Dewberry’s scope of services included the following provision: “Federal travel regulations will apply to all services provided. Dewberry will charge per diem in accordance with GSA-approved rates for the area. Dewberry will charge travel time to and from the assignment…” With proper documentation of allowable costs, the Consultant was authorized to charge per diem and travel costs incurred in the performance of the scope of services associated with the April 2014 Flood.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

N/A

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