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County Administrator's Report 16. 33.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Contract for Clean-Up of Parks and Boat Ramps - Claudia Simmons, Purchasing Manager, Office of Purchasing
That the Board award Contract PD 14-15.096, for Clean-Up of Parks and Boat Ramps, to Keep Pensacola Beautiful, Inc., and approve and authorize the Chairman to execute the Agreement for Maintenance of County Parks and Boat Ramps PD 14-15.096, between Escambia County and Keep Pensacola Beautiful, Inc., for an estimated annual amount of $132,187, for a term of 12 months with two options for 12-month Contract extensions.
The Invitation to Bid PD 14-15.096 was advertised in the Pensacola News Journal on September 21, 2015. 26 companies were notified of the Invitation to Bid. A mandatory pre-bid meeting was held on September 29, 2015. Representatives from eight firms attended the pre-bid meeting held at the Parks and Recreation Department. Four bids were received on October 12, 2015; two bids were deemed non-responsive. Keep Pensacola Beautiful, Inc,. was the lowest responsive bidder and was accepted by the Parks and Recreation Department for the recommendation to award the Contract for Clean-Up of Parks and Boat Ramps.
[Funding: Fund 001, General Fund, Cost Center 350226, Parks Maintenance - $32,669; Fund 101, Restricted Fund, Cost Center 350236, Fishing Bridge - $9,173; Fund 110, Other Grants and Projects, Cost Center 220807, Vessel Registration - $4,586; and Fund 352, LOST III, Cost Center 350229, Parks Projects - $85,759] |
| BACKGROUND: |
| The Invitation to Bid PD 14-15.006 was advertised in the Pensacola News Journal on September 21, 2015. Twenty six companies were notified of the Invitation to Bid on September 21, 2015. A mandatory pre-bid meeting was held on September 29, 2015. Representatives from eight firms attended the pre-bid meeting held at Parks and Recreation. Four bids were received on October 12, 2015, two bids were deemed non-responsive. Keep Pensacola Beautiful, Inc. was the lowest responsive bidder and was accepted by the Parks and Recreation Department for the recommendation to award the contract for Clean Up of Parks and Boat Ramps. |
| BUDGETARY IMPACT: |
Fund 001, General Fund, Cost Center 350226, Parks Maintenance - $32,669
Fund 101, Restricted Fund, Cost Center 350236, Fishing Bridge - $9,173
Fund 110, Other Grants and Projects, Cost Center 220807, Vessel Registration - $4,586
Fund 352, LOST III, Cost Center 350229, Parks Projects - $85,759 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The agreement was prepared by Assistant County Attorney, Kristin Hual. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with Escambia County Code of Ordinances Chapter 46, Article II, Purchases and Contracts. The Invitation to Bid PD 14-15.006 was advertised in the Pensacola News Journal on September 21, 2015. Twenty six companies were notified of the Invitation to Bid on September 21, 2015. A mandatory pre-bid meeting was held on September 29, 2015. Representatives from eight firms attended the pre-bid meeting held at Parks and Recreation. Four bids were received on October 12, 2015, two bids were deemed non-responsive. Keep Pensacola Beautiful, Inc. was the lowest responsive bidder and was accepted by the Parks and Recreation Department for the recommendation to award the contract for Clean Up of Parks and Boat Ramps. |
| IMPLEMENTATION/COORDINATION: |
| Parks and Recreation will administer the contract. |
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