Agenda

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County Administrator's Report 16. 2.

BCC Regular Meeting

Discussion

Meeting Date:	12/10/2015
Issue: Countywide Leave Buyback Program
From:	Amy Lovoy
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Countywide Leave Buyback - Amy Lovoy, Assistant County Administrator

That the Board take the following action concerning a Countywide Leave Buyback:

A. Approve allowing all employees of the Board who were employed as of December 10, 2015, to sell back to the County at their current rate of pay, a maximum of 80 hours of accrued Annual Leave, Paid Time Off (PTO), Management Option Benefit (MOB) Leave, Transferred Annual Leave (TAL), Transferred Holiday and Union Compensatory Time (THUC) or Compensatory Time, as long as the combined balance of these leaves remaining after the sale of the leave is at least 100 hours;

B. Waive the Human Resources Policy found in Section 9.3(d) and 9.3(e), that states the amount of hours remaining after the sale of leave will be 240 hours and the maximum amount of hours that can be sold in a year is 40; and

C. Approve extending this program to the Offices of the Supervisor of Elections, Property Appraiser, Sheriff, Clerk of the Circuit Court, Tax Collector, and Santa Rosa Island Authority.

BACKGROUND:

At the end of FY14 the County's total compensated absences liability including both short term and long term obligations was about $30,993,064. With wages increasing the cost to pay for this leave is cheaper now than it will be in the foreseeable future. The cost of wages is rising by about 3% annually while the County's cash investments are earning an annual rate of return of about .23% on the short term portfolio. As an example of the success of this program the Board's total liability at the end FY14 was about $16,198,864. The Board approved an identical leave buyback in November 2014. As of September 30, 2015, the total leave liability for the Board was $14,695,327 or a decrease of about 9.2%.

About 65% of the total Board full-time workforce will be able to sell some form of leave using these parameters. Of the workforce unable to sell leave their average length of employment is less than 5 years while the average length of employment for the workforce selling leave is more than 9 years.

BUDGETARY IMPACT:

The cost to the Board should every eligible employee of the Board and Constitutional Offices sell the maximum allowed amount is estimated at $2,975,000 of which about $1,676,000 is for Board employees. This cost includes funding for the Board, Sheriff, Supervisor of Elections, Property Appraiser and the employees of the Clerk of the Circuit Court funded from County derived revenue sources.

Should this buyback be approved, all necessary funds will be provided via a supplemental budget amendment to carry forward fund balances in January.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

Human Resources will negotiate with each union prior to any participation by bargaining unit employees. If approved by the Board, the buyback would occur on the 1/15/16 paycheck.

Attachments
No file(s) attached.