Agenda

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County Administrator's Report 16. 22.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	12/10/2015
Issue: PD 15-16-006, Small Engine Repair Parts & Supplies Pricing Agreement
From:	Claudia Simmons
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Contract for Small Engine Repair Parts & Supplies Pricing Agreement - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board award PD 15-16.006, Small Engine Repair Parts & Supplies Pricing Agreement, to A-1 Small Engines and approve and authorize the Chairman to sign the Pricing Agreement for Parts and Supplies PD 15-16.006 between Escambia County and Steadham Enterprises, Inc., d/b/a A-1 Small Engines, for the estimated annual amount of $100,000 for a term of 36 months, with two options for 12-month extensions.

The Office of Purchasing advertised the Invitation to Bid PD15-16.006 on November 2, 2015. Seven qualified Small Engine Repair vendors were notified. One bid was received on November 17, 2015. A-1 Small Engine Repair was accepted for recommendation by the Road Department/Fleet Maintenance Division Manger.

[Funding: Fund 175, Transportation fund, Cost Center 210405, Object Code 54601 - $100,000 Annually - Transportation Fund 175]

BACKGROUND:

The Office of Purchasing advertised the Invitation to Bid PD 15-16.006 on November 2, 2015. Seven qualified Small Engine Repair Vendors were notified. One bid was received on November 17, 2015 and was accepted for recommendation by the Road Department/Fleet Maintenance Division Manager.

BUDGETARY IMPACT:

[Funding: Fund 175, Transportation Fund, Cost Center 210405, Object Code 54601 - $100,000 Annually - Transportation Fund 175]

LEGAL CONSIDERATIONS/SIGN-OFF:

Assistant County Attorney, Kristin Hual prepared the Agreement.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Escambia County, FL, Code of Ordinance, Chapter 46, Article ll, Purchasing and Contracts. The Office of Purchasing advertised the Invitation to Bid, PD 15-16.006 on November 2, 2015. Seven qualified vendors were notified and one vendor bid was received on November 17, 2015. A-1 Small Engines, the only bidder was accepted for recommendation by the Road Department/Fleet Maintenance Division Manager.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will distribute the Contract and Purchase Orders.

Attachments
Bid Tab
Agreement