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County Administrator's Report 16. 20.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Issuing a Purchase Order to DRMP, Inc., to Fund the Second Year of the Joint Project Agreement with the Florida Department of Transportation for the Signalization Consultant Continuing Services Contract - Joy D. Blackmon, P.E., Public Works Department Director
That the Board approve and authorize the County Administrator to issue a Purchase Order, in the amount of $300,000, to DRMP, Inc., on Contract PD 13-14.080, for the Signalization Consultant Continuing Services Contract to fund the second year of the Joint Project Agreement with the Florida Department of Transportation (FDOT):
[Funding Source: Fund 175, Transportation Trust Fund, Cost Center 211201, Object Code 53101] |
| BACKGROUND: |
Meeting in regular session on January 8, 2015, the Board awarded Contract PD 13-14.080 "Signalization Consultant Continuing Services Contract" to DRMP, Inc. This contract is funded by a Joint Partnership Agreement (JPA) with Florida Department of Transportation (FDOT). The JPA, initiated in February 2014, awarded the County access to $300,000 annually, based upon FDOT's Fiscal Year. $300,000 FDOT FY 2014, $300,000 FDOT FY 2015, and, beginning July 2015, another $300,000 FDOT FY 2016, currently totals $900,000 available to the County through this JPA with FDOT.
The County has been invoiced by DRMP approximately $250,000 with another $24,000 worth of work on the FDOT system by the County under this JPA. To date, the County has invoiced and received from FDOT approximately $135,000. The County is preparing to invoice FDOT for another $139,000, which will bring the total to approximately $274,000 that the County has been reimbursed by FDOT.
This Purchase Order is to allow the Consultant to continue signalization services under this JPA for another $300,000. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 175 "Transportation Trust Fund", Cost Center 211201, Object Code 53101. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts.
Request for Letters of Interest, PD 13-14.080, Signalization Consultant Continuing Services, were publicly noticed on Monday, August 25, 2014, to 139 known firms. Responses were received from 3 firms on Wednesday, September 9, 2014.
On Feb 13, 2014, the FDOT and the County entered into a JPA that provides the County with $300,000 per FDOT fiscal year. This is in response to the Florida Alabama Transportation Planning Organization (TPO) number one priority for our region. The County is managing the funds for Escambia and Santa Rosa counties, and for the City of Pensacola, to address signalization issues on the state system in our region. It is under, and according to this JPA that the consultant services are to function. The County’s intent was to hire a Signalization Engineer; however, because that position has not yet been filled, the County desired to move forward with the necessary signalization work in our two counties through the continuing contract with DRMP. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Purchase Requisition will be transmitted to the Office of Purchasing for processing. |
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