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County Administrator's Report 12. 15.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	11/05/2015
Issue: Contract Award for Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) for CR 99 CR 196
From:	Claudia Simmons
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Contract Award for Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) for County Road 196 (CR 97 to CR 99) and County Road 99 (CR 196 to CR 97A) Paved Shoulders - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board take the following action regarding PD 14-15.052, Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) for County Road 196 (CR 97 to CR 99) and County Road 99 (CR 196 to CR 97A) Paved Shoulders:

A. Rescind the Board’s action of July 23, 2015, approving, and authorizing the County Administrator to sign, the Agreement between Escambia County and Hatch Mott MacDonald Florida, LLC, per the terms and conditions of:

1. PD 14-15.052-A, Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) for County Road (CR) 196 (CR 97 to CR 99) Paved Shoulders CEI, Financial Management No. 429670-2-68-01, Federal-Aid Project No. 8886-498-A, for a lump sum of $119,949.47; and

2. PD 14-15.052-B, Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) for CR 99 (CR 196 to CR 97A) Paved Shoulders CEI, Financial Management No. 429670-4-68-01, Federal-Aid Project No. 8886-499-A, for a lump sum of $253,251.42, for a combined total of $373,200.89; and

B. Approve, and authorize the County Administrator to sign, the Agreement between Escambia County and Hatch Mott MacDonald Florida, LLC, per the terms and conditions of PD 14-15.052-A and PD 14-15.052-B, as noted below, with additional contractual exhibits from the Florida Department of Transportation (FDOT):

1. PD 14-15.052-A, Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) for County Road (CR) 196 (CR 97 to CR 99) Paved Shoulders CEI, Financial Management No. 429670-2-68-01, Federal-Aid Project No. 8886-498-A, for a lump sum of $119,949.47; and

2. PD 14-15.052-B, Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) for CR 99 (CR 196 to CR 97A).

[Funding: Fund 352, LOST III, Cost Center 210110, Object Code 56301, Project Number 13EN3075 - $119,949.47; Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Number 14EN3085 - $253,251.42]

BACKGROUND:

Request for Letters of Interest, PD 14-15.052, Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) for CR 99 (CR 196 to CR 97A) Paved Shoulders CEI, Financial Management No. 429670-4-68-01, Federal-Aid Project No. 8886-499-A and Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) For CR 196 (CR 97 to CR 99) Paved Shoulders CEI, Financial Management No. 429670-2-68-01, Federal-Aid Project No. 8886-498-A were publicly noticed on Monday, April 13, 2015 to 212 known firms. Responses were received from five firms on Tuesday, April 21, 2015. Hatch Mott MacDonald Florida, LLC was ranked #1 by the selection committee.

Hatch Mott MacDonald Florida, LLC provided their initial fee proposal dated Thursday, May 21, 2015, based on the scope of work in the solicitation as a combined total of $441,367.14. Negotiations were held on Tuesday, July 7, 2015, established a combined total fee of $373,200.89.

After Board approval, FDOT required changes in the agreement, which required additional Board approval.

BUDGETARY IMPACT:

[Funding: Fund 352, LOST III, Cost Center 210110, Object Code 56301, Project Number 13EN3075 - $119,949.47
Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Number 14EN3085 - $253,251.42]

LEGAL CONSIDERATIONS/SIGN-OFF:

Attorney Standard Form of Contract Form G, Consulting Services for Stand-Alone Services.

PERSONNEL:

All work associated with this recommendation was done in-house and no additional staff was required.

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts and Florida Statute 287.055, Competitive Consultants Negotiation Act.

Request for Letters of Interest, PD 14-15.051, Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) For CR 99 (CR 196 to CR 97A) Paved Shoulders CEI, Financial Management No. 429670-4-68-01, Federal-Aid Project No. 8886-499-A and Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) For CR 196 (CR 97 to CR 99) Paved Shoulders CEI, Financial Management No. 429670-2-68-01, Federal-Aid Project No. 8886-498-A were publicly noticed on Monday, April 13, 2015 to 212 known firms. Responses were received from five firms on Tuesday, April 21, 2015. Hatch Mott MacDonald Florida, LLC was ranked #1 by the selection committee.

Hatch Mott MacDonald Florida, LLC provided their initial fee proposal dated Thursday, May 21, 2015, based on the scope of work in the solicitation as a combined total of $441,367.14. Negotiations were held on Tuesday, July 7, 2015, established a combined total fee of $373,200.89.

After Board approval, FDOT required changes in the agreement, which required additional Board approval.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will issue the Attorney's Standard Form of Contract Form G, Consulting Services for Stand-Alone Services and Purchase Order.

Attachments
07-23-2015 Board's Minutes Page
Agreement