Agenda

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County Administrator's Report 13. 12.

BCC Regular Meeting

Technical/Public Service Consent

Meeting Date:	10/22/2015
Issue: Purchasing Policy PP-060 Source Selection Section VIII Single Source
From:	Claudia Simmons
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Purchasing Policy Procedure No.: PP-060, Source Selection, Section VIII, Single Source/Non-Competitive Negotiations - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board amend Purchasing Policy Procedure No.: PP-060, Section VIII, "Single Source/Non-Competitive Negotiations", sub section (B), to provide for a mandatory posting on the County website for seven business days of Intended Single Source purchases of $50,000 or more, to allow for interested suppliers or service providers to make offers. The current Purchasing Policy Procedure No.: PP-060, Section VIII, "Single Source/Non-Competitive Negotiations", does not require the posting on the website prior to approval of the single source/sole source determination.

Single Source/Sole Source means the only existing source of the items which meet the needs of the using department as determined by a reasonably thorough analysis of the marketplace. Purchases from Single Sources/Sole Sources meeting the definition, as provided for in Chapter 46, Article II, Sec. 92 of the Escambia County Code of Ordinances, will be posted on the County Website for seven business days prior to approval of single source determination. This Policy is consistent with the policies and procedures of the State of Florida Department of Management Services and is in accordance with 287.057(5)(c) Florida Statutes.

BACKGROUND:

Single Source/Sole Source means the only existing source of the items which meet the needs of the using department as determined by a reasonably thorough analysis of the marketplace. Purchases from Single Sources/Sole Sources meeting the definition as provided for in Chapter 46, Article II, Sec. 92 will be posted on the County Website for seven (7) business days. This policy is consistent with the policies and procedures of the State of Florida Department of Management Services and is in accordance with 287.057(5)(c) FS. Purchasing Policy PP-060 Source Selection, Section VIII "Single Source" does not currently require the posting on the website of intended single source purchases prior to approval of the determination of single source.

BUDGETARY IMPACT:

N/A

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will post the Intent to Purchase by Single Source on the County Website of all requested purchases of $50,000 or more as approved by the Purchasing Manager.

Attachments
Single Source Selection Policy and Forms