Agenda

1.

Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.

Invocation – Commissioner May.

3.

Pledge of Allegiance to the Flag.

4.

Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.

Commissioners’ Forum.

6.

Presentation - Plaque recognizing Earl L. Jones, Sr., for his service on the Escambia County Mass Transit Advisory Committee, from October 1, 2009, to October 1, 2015.

7.

9188

Proclamations.

Recommendation: That the Board take the following action:

A. Adopt the Proclamation commending Ms. Dianne Simpson for the dedication and commitment to excellence she has exhibited in her job performance for the past 28 years and congratulating her as she enters the DROP program; and

B. Ratify the Proclamation dated October 8, 2015, proclaiming Thursday, October 15, 2015, as "White Cane Safety Day", and urging all citizens to observe this day with appropriate programs, activities, and ceremonies and to help raise awareness of the importance of keeping those who walk with a white cane safe.

8.

9182

Retirement Proclamations.

Recommendation: That the Board take the following action concerning the adoption/ratification of Retirement Proclamations:

A. Adopt the Proclamation commending and congratulating Michael A. Frazier, Corrections Department, on 23 years of faithful and dedicated service;

B. Adopt the Proclamation commending and congratulating Bobby G. Ward, Jr., Corrections Department, on 33 years of faithful and dedicated service;

C. Ratify the Proclamation, dated September 2, 2015, commending and congratulating Joseph F. Pillitary, Office of Purchasing, on 30 years of faithful and dedicated service; and

D. Ratify the Proclamation, dated September 25, 2015, commending and congratulating Laurie A. Johnson, Corrections Department, on 23 years of faithful and dedicated service.

9.

Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

10.

9181

5:31 p.m. Public Hearing for consideration of adopting an Ordinance repealing the Enterprise Zone Development Agency (EZDA).

Recommendation: That the Board adopt an Ordinance of Escambia County, Florida repealing Volume 1, Chapter 90, Article 1, Section 90-2 of the Escambia County Code of Ordinances relating to the Enterprise Zone Development Agency Board; providing for inclusion in the code; providing for an effective date.

11.

9183

5:32 p.m. Public Hearing for consideration of adopting a Resolution to amend the Cantonment Redevelopment Area Plan as to boundaries only.

Recommendation: That the Board adopt a Resolution of the Board of County Commissioners of Escambia County, Florida, pursuant to Part III, Chapter 163, Florida Statutes, amending the Cantonment Redevelopment Area Plan as to boundaries only; providing for authority; providing determination; providing for severability; providing for an effective date.

12.

9233

Committee of the Whole Recommendation.

Recommendation: That the Board take the following actions, as recommended by the Committee of Whole (C/W), at the October 15, 2015, C/W Workshop:

A. Take the following actions concerning approval of the Accela Subscription (Hosted) Fee Agreements and implementing a $5 Construction Technology Fee on all permits issued from the Building Inspections Division and Development Services Department (C/W Item 4):

(1) Approve, subject to Legal sign-off, the Subscription Agreements for Accela hosting of the Land Records Management System by Accela, Inc., per the terms and conditions Accela SOF Number: Q-04771, in the amount of $335,595.52;

(2) Authorize the Chairman, subject to Legal sign-off, to sign the Accela Subscription (Hosting) Agreements and all related documents required to implement the migration from self-hosted to Accela hosted;

(3) Authorize implementing a $5 Construction Technology Fee Surcharge for all permits issued by the Building Inspections Division and Development Services Department; and

(4) Approve the effective date of December 1, 2015, for implementing of the $5 Construction Technology Fee Surcharge;

B. Approve an Interlocal Agreement with the Emerald Cost Utilities Authority (ECUA) to include (C/W Item 5):

(1) That the BCC will allow ECUA to utilize property at PLF (Perdido Landfill) for an interim recycling facility;

(2) That ECUA will provide processing and transportation of up to 16,000 tons per year of processed organics for beneficial reuse and recycling to PLF; and

(3) That ECUA will receive a reduction in tip fee to offset costs of organics processing; and

C. Approve the scheduling of a Public Hearing to consider an Ordinance establishing the Local Option Sales Tax Economic Development Trust Fund (C/W Item 8).

13.

Reports:

CLERK & COMPTROLLER'S REPORT

Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 130

I. Consent Agenda

1.

9160

Recommendation Concerning Acceptance of TDT Collection Data for the August 2015 Returns received in September 2015

That the Board accept, for filing with the Board’s Minutes, the Tourist Development Tax (TDT) Collections Data for the August 2015 returns received in the month of September 2015, as prepared by the Finance Department of the Clerk and Comptroller’s Office; this is the twelfth month of collections for the Fiscal Year 2015; total collections for the month of August 2015 returns was $954,683.30; this is a 2.83% decrease over the August 2014 returns; total collections year-to-date are 9.21% more than the comparable time frame in Fiscal Year 2014.

2.

9187

Recommendation Concerning Acceptance of the September 30, 2015 Investment Report

That the Board accept, for filing with the Board’s Minutes, the Investment Portfolio Summary Report for the month ended September 30, 2015, as required by Ordinance Number 95-13; on September 30, 2015, the portfolio market value was $243,728,596 and portfolio earnings totaled $124,042 for the month; the short-term portfolio yield was 0.23%, which should be compared to the S&P Government Index Pool Index 30 Day benchmark of 0.16%; the enhanced cash portfolio achieved a yield of 0.68%, which should be compared to the Merrill Lynch 1 Year Treasury Index of 0.36%; the long-term CORE portfolio achieved a yield of 1.22%, which should be compared to the Merrill Lynch 1-5 Year Treasury Index benchmark of 0.85%.

3.

9224

Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office:

A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held October 8, 2015;

B. Approve the Minutes of the Attorney-Client Session held October 8, 2015; and

C. Approve the Minutes of the Regular Board Meeting held October 8, 2015.

GROWTH MANAGEMENT REPORT

I. Public Hearing

1.

9194

5:46 p.m. - A Public Hearing Concerning an Ordinance Amending Comprehensive Plan Chapter 9, Housing Element, Objective 1.6

That the Board of County Commissioners (BCC) take the following actions concerning an Ordinance amending Comprehensive Plan, Chapter 9, Housing Element, Objective 1.6:

A. Rescind its previous action of June 2, 2015, adopting Ordinance 2015-17, by repealing the ordinance amending Part II of the Escambia County Comprehensive Plan, Chapter 9, Housing Element, Objective 1.6, Housing Programs, removing references to the Neighborhood Enterprise Foundation and providing for affordable housing assistance; and

B. Review and approve for transmittal to the Department of Economic Opportunity (DEO) an Ordinance amending Part II of the Escambia County Comprehensive Plan, Chapter 9, Housing Element, Objective 1.6, Housing Programs, removing references to the Neighborhood Enterprise Foundation and providing for affordable housing assistance.

This hearing serves as the first of two required public hearings before the BCC as set forth in Section 2-7.2(a) and F.S. 125.66(4)(b).

II. Consent Agenda

1.

9201

Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

Thursday, November 5, 2015

A. 5:47 p.m. - A Public Hearing - CRA Overlay Standards Ordinance

B. 5:48 p.m. - A Public Hearing - Remove Minimum Lot Size Requirement Ordinance

COUNTY ADMINISTRATOR'S REPORT

I. Technical/Public Service Consent Agenda

1.

9172

Recommendation Concerning Community Redevelopment Agency Meeting Minutes, September 24, 2015 - Tonya Gant, Neighborhood & Human Services Department Director

That the Board accept for filing with the Board's Minutes, the September 24, 2015, Community Redevelopment Agency's (CRA) Meeting Minutes, prepared by Melanie Johnson, CRA Administrative Assistant.

2.

9150

Recommendation Concerning the Request for Disposition of Surplus Property for the Risk Management Office - Robert Dye, Manager, Risk Management Office

That the Board approve the Request for Disposition Form for the Risk Management Office, for the property described and listed on the Disposition Form, with reason for disposal stated.

3.

9154

Recommendation Concerning Scheduling a Public Hearing for Adopting the Uniform Method of Collection for Non-Ad Valorem Special Assessments Resolution - Stephan Hall, Budget Manager, Management and Budget Services

That the Board authorize the scheduling of a Public Hearing on December 10, 2015, at 5:31 p.m., to consider adopting a Resolution establishing its intent to use the Uniform Method of Collection for Non-Ad Valorem Special Assessments, as provided in Florida Statutes 197.3632.

4.

9149

Recommendation Concerning the Scheduling of a Public Hearing for Re-budgeting Ongoing Grant and Project Funding - Stephan Hall, Budget Manager, Management and Budget Services

That the Board authorize the scheduling of a Public Hearing on November 5, 2015, at 5:32 p.m., concerning re-budgeting ongoing Grant and Project funding that will amend the Fiscal Year 2015/2016 Budget and appropriate these funds for those related ongoing Grants and Projects.

5.

9140

Recommendation Concerning the Scheduling of a Public Hearing to Consider the Petition to Vacate a Portion of an Unimproved Right-of-Way in the National Land Sales Company Subdivision - Joy D. Blackmon, P.E., Public Works Department Director

That the Board schedule a Public Hearing for November 17, 2015, at 9:01 a.m., to consider the Petition to Vacate a portion of an unimproved right-of-way in the National Land Sales Company Subdivision (30 feet x 1,317.45 feet or 0.90 acres), as petitioned by The Busbee Limited Partnership, and Murphy J. Jacob and Jan Jacob Graham, Trustees of the Murphy J. Jacob Revocable Trust Agreement, dated April 18, 2006.

6.

8954

Recommendation Concerning the Donation of Equipment to the School Board of Escambia County - John J. Lanza, MD, PhD, MPH, FAAP, Director, Florida Department of Health, Escambia County Health Department

That the Board adopt the Resolution authorizing the conveyance of tangible personal property to the School Board of Escambia County, Florida, for use at the Escambia County, Florida, schools for the purpose of student health screenings. The donated equipment will be received by the School Board "as is" with no expectation of technical or maintenance support from Escambia County.

7.

9072

Recommendation Concerning Certificates of Public Convenience and Necessity for the Provision of Advanced Life Support and/or Basic Life Support Services in Escambia County, Florida - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning Certificates of Public Convenience and Necessity:

A. Approve the issuance of a Certificate of Public Convenience and Necessity for provision of Advanced Life Support and/or Basic Life Support services in Escambia County, Florida, with noted limitations, to Atmore Ambulance, Inc., Escambia County Public Safety Department, Lifeguard Ambulance Services of Florida, LLC, Rocky Mountain Holdings, LLC, dba Air Methods Corporation, and Sacred Heart Children's Hospital, effective January 1, 2016, through December 31, 2016; and

B. Authorize the Chairman to execute the Certificate of Public Convenience and Necessity for each Agency.

8.

9158

Recommendation Concerning the Agreement with Escambia County Fire Rescue, Escambia County, Florida and Property Owner, Relating to the use of Acquired Structures for Escambia County Training Purposes

That the Board take the following action concerning the Agreement relating to the use of acquired structures for Escambia County Fire Rescue training purposes:

A. Approve the Agreement between Escambia County Fire Rescue, Escambia County Florida and Property Owner, relating to the use of acquired structures for Escambia County Fire Rescue training purposes; and

B. Authorize the Escambia County Fire Rescue, Fire Chief to sign the Agreement.

9.

9114

Recommendation Concerning the Scheduling of an Appeal Hearing of a Decision by the Contractor Competency Board on September 2, 2015 - Donald R. Mayo, CBO, Building Services Department Director

That the Board approve the scheduling of an Appeal Hearing for November 5, 2015, at 5:33 p.m., to review the Petition for Review of the Contractor Competency Board Decision (made at its September 2, 2015 meeting), as filed by David G. Rademacher, Respondent, in the Complaint No.: COM141100044 - Glenn Olsen vs. David G. Rademacher d/b/a Horizon Sunrooms and Spas, Inc.

10.

9223

Recommendation Concerning an Appointment to the Human Services Appropriations Committee - Jack R. Brown, County Administrator

That the Board appoint Ms. Megan N. Walters to the Human Services Appropriations Committee, to serve a three-year term, effective October 22, 2015, through October 21, 2018, to replace Dr. Lusharon Wiley, whose appointment term has expired.

No response was received after notice was published on August 14, 2015, and again on September 16, 2015, by General Alert on www.myescambia.com, informing the public that the Escambia County Board of County Commissioners was seeking residents interested in volunteering for appointment to the Human Services Appropriations Committee (HSAC).

Megan Walters was contacted by the District 5 Office to determine her interest in serving on the HSAC; Ms. Walters responded that she is interested in serving.

11.

9107

Recommendation Concerning “Post Employment Restrictions” Purchasing Policy Procedure No.: PP-046, for the Purchasing Policy and Procedures Manual - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board adopt Purchasing Policy Procedure No.: PP-046, entitled “Post Employment Restrictions”, for the Escambia County Purchasing Procedures Manual, to establish post-employment restrictions for a period of two years following the date of employment.

12.

9143

Recommendation Concerning Purchasing Policy Procedure No.: PP-060, Source Selection, Section VIII, Single Source/Non-Competitive Negotiations - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board amend Purchasing Policy Procedure No.: PP-060, Section VIII, "Single Source/Non-Competitive Negotiations", sub section (B), to provide for a mandatory posting on the County website for seven business days of Intended Single Source purchases of $50,000 or more, to allow for interested suppliers or service providers to make offers. The current Purchasing Policy Procedure No.: PP-060, Section VIII, "Single Source/Non-Competitive Negotiations", does not require the posting on the website prior to approval of the single source/sole source determination.

Single Source/Sole Source means the only existing source of the items which meet the needs of the using department as determined by a reasonably thorough analysis of the marketplace. Purchases from Single Sources/Sole Sources meeting the definition, as provided for in Chapter 46, Article II, Sec. 92 of the Escambia County Code of Ordinances, will be posted on the County Website for seven business days prior to approval of single source determination. This Policy is consistent with the policies and procedures of the State of Florida Department of Management Services and is in accordance with 287.057(5)(c) Florida Statutes.

13.

9228

Recommendation Concerning Scheduling a Public Hearing to Receive Public Input on the Selection for the New Escambia County Jail - Jack R. Brown, County Administrator

That the Board authorize the scheduling of a Public Hearing at 5:01 p.m., on November 12, 2015, to receive public input on the three proposed sites for construction of the new Escambia County Jail.

II. Budget/Finance Consent Agenda

1.

9170

Recommendation Concerning PD 14-15.091, Inmate Transport Vehicle - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board award a Purchase Order Contract to Hub City Ford, Inc., for the purchase of two Ford E-450 Cutaway Vans at $69,200 each, for a total of $138,400, per the terms and conditions of PD 14-15.091, Inmate Transport Vehicle.

The Invitation to Bid for Inmate Transport Vehicle was advertised in the Pensacola News Journal on August 31, 2015. Two vendors were notified on August 31, 2015. Hub City Ford, Inc,. was the only bid received on September 30, 2015.

[Funding: Fund 001, General Fund, Cost Center 290407, Object Code 56401]

2.

9163

Recommendation Concerning Professional Services as Governed by Florida Statute 287.055 - Biome Consulting Group, LLC - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board take the following action concerning PD 02-03.79, Professional Services as Governed by Florida Statute 287.055:

A. Award and authorize the County Administrator to sign Task Order-Based Continuing Contract to Biome Consulting Group, LLC, a qualified engineering consulting firm, per PD 02-03.79, Professional Services as Governed by Florida Statute 287.055 (A&E Services), on a "Maximum Ceiling" basis fee schedule, as follows:

Maximum Overhead - 168%
Maximum Profit - 12%
Maximum (Facility Cost of Capital Monies) FCCM - 1.50%
Maximum Multiplier - 301% (providing no single item above is exceeded)
Existing Hourly Rates for each firm (based on a audited or auditable financial package)

B. Authorize the Department(s), in conjunction with the Office of Purchasing, to negotiate Task Orders, according to Florida Statute 287.055, "Consultants' Competitive Negotiation Act" (A&E Services) on a project-by-project basis.

[Funding: Funds to be budgeted for on an annual basis and Project basis]

3.

9156

Recommendation Concerning Food Services for the M.C. Blanchard Building - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the Chairman to sign the Agreement between Escambia County and Sisters on the Rise, Inc., per the terms and conditions of PD 14-15.094, Food Services for M.C. Blanchard Building, for a term of four years effective upon date last executed. This Contract reflects zero expenditures by Escambia County.

4.

9144

Recommendation Concerning Professional Services as Governed by Florida Statute 287.055 - Infrastructure Engineers, Inc. - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board take the following action concerning PD 02-03.79, Professional Services as Governed by Florida Statute 287.055:

A. Award and authorize the County Administrator to sign Task Order-Based Continuing Contract to Infrastructure Engineers, Inc., a qualified engineering consulting firm, per PD 02-03.79, Professional Services as Governed by Florida Statute 287.055 (A&E Services) on a "Maximum Ceiling" basis fee schedule, as follows:

Maximum Overhead - 168%
Maximum Profit - 12%
Maximum (Facility Cost of Capital Monies) FCCM - 1.50%
Maximum Multiplier - 301% (providing no single item above is exceeded)
Existing Hourly Rates for each firm (based on a audited or auditable financial package)

B. Authorize the Department(s), in conjunction with the Office of Purchasing, to negotiate Task Orders, according to Florida Statute 287.055, "Consultants' Competitive Negotiation Act" (A&E Services) on a project-by-project basis.

[Funding: Funds to be budgeted for on an annual basis and Project basis]

5.

9129

Recommendation Concerning the Agreement between the Board of County Commissioners and Andrea Minyard, M.D., District 1 Medical Examiner - Stephan Hall, Budget Manager, Management and Budget Services

That the Board take the following action concerning the Agreement between the Board of County Commissioners and Andrea Minyard, M.D., District 1 Medical Examiner:

A. Approve the State of Florida, County of Escambia, Agreement between Board of County Commissioners and District 1 Medical Examiner, Andrea Minyard, M.D., for Medical Examiner Services for Escambia County, Florida, effective for one year from October 1, 2015, through September 30, 2016, in the amount of $847,370, to be paid from the General Fund (001), Cost Center 410201;

B. Authorize the Chairman to sign the Agreement for Medical Examiner Services; and

C. Authorize the issuance of the necessary Purchase Order.

6.

9122

Recommendation Concerning the Issuance of Fiscal Year 2015/2016 Purchase Orders in Excess of $50,000 for Contracts Managed by Management and Budget Services - Stephan Hall, Budget Manager, Management and Budget Services

That the Board, for Fiscal Year 2015/2016, approve the issuance of individual Purchase Orders, for Contacts managed by Management and Budget Services, based upon previously awarded annual requirements as follows:

A. Northwest Florida Legal Services, Inc. - $124,688
Vendor Number: 141832
Legal Aid
Fund 115; Cost Center 410802; Account Code 58201

B. Warren Averett, LLC - $211,385
Vendor Number: 230810
Audit Services
Fund 001; Cost Centers 140201 / 140701; Account Code 53101
PD#13-14.054
Board Approved: 7/10/2014

C. SMG - $263,250
Vendor Number: 190107
Bay Center Management Fee
Fund 409; Cost Center 360401; Account Code 53401
Board Approved: Amendment dated 5/21/2015

D. Florida Department of Health d/b/a Escambia County Health Department - $337,649
Vendor Number: 051513
Health Services
Fund 001; Cost Center 360301; Account Code 58101

7.

9168

Recommendation Concerning Supplemental Budget Amendment #007 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #007, General Fund (001) and Transportation Trust Fund (175), a reduction in the amount of $73,764, to recognize the reduced General Fund transfer to the Transportation Trust Fund for fuel purchases, and to appropriate these funds along with additional reductions in General Fund fuel budgets totaling $121,500, to fund outside agency funding requests per Board action at the 2nd Public Hearing to adopt the Fiscal Year 2015/2016 Budget.

8.

9184

Recommendation Concerning Residential Rehab Grant Program Funding and Lien Agreements - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following October 22, 2015, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the Residential Rehab Grant Program Funding and Lien Agreements:

A. Approving the Agreements between Escambia County CRA and Jalene Haramia, owner of residential property located at 3701 West Jackson Street, A & B, Pensacola, Florida, in the Brownsville Redevelopment District, each in the amount of $4,390, representing an in-kind match through the Brownsville Tax Increment Financing (TIF), Fund 151, Cost Center 370113, Object Code 58301, to install a new roof; and

B. Authorizing the Chairman to sign the Funding and Lien Agreements and any related documents necessary to implement the Grant awards.

9.

9185

Recommendation Concerning the Cancellation of Two Residential Rehab Grant Program Liens - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following October 22, 2015, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the cancellation of two Residential Rehab Grant Program Liens:

A. Approving the following cancellation of two Residential Rehab Grant Program Liens, as the Grant recipients have met their Grant requirements:

Property Owner	Address	Amount
Maurice Robinson	802 West Fisher Street	$5,832
Bernard J. Jacobs	107 Mandalay Drive	$1,275

B. Authorizing the Chairman to execute the Cancellation of Lien documents.

10.

9186

Recommendation Concerning the Cancellation of Four Commercial Facade, Landscape, and Infrastructure Grant Program Liens - Tonya Gant, Neighborhood & Human Services, Department Director

That the Board ratify the following October 22, 2015, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the cancellation of four Commercial Facade, Landscape, and Infrastructure Grant Program Liens:

A. Approving the following cancellation of four Commercial Facade, Landscape, and Infrastructure Grant Program Liens, as the Grant recipients have met their Grant requirements:

Property Owner's Name	Address	Lien Amount
New Hope Missionary Baptist Church	3600 North Palafox Street	$8,774
Grande Lagoon Marine, Inc.	3221 Barrancas Avenue	$10,000
L & L Fresh Seafood, Inc.	1611 North Pace Boulevard	$10,000
Litedra Burgess	919 West Michigan Avenue	$2,987