Agenda

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County Administrator's Report 13. 18.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/24/2015
Issue: Purchase of Nine Agricultural Type Tractors, 2WD, Over 100 HP for the Road Division VE 14-15.036
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Purchase of Nine Agricultural Type Tractors for the Road Division - Joy D. Blackmon, P.E., Public Works Department Director

That the Board authorize the County to utilize the National Joint Powers Alliance Contract #021815-DAC and award a Purchase Order to Deere & Company, in the amount of $347,477.20, for nine 2015 John Deere Model 6105D 2WD agricultural type over 100HP tractors for the Road Division, according to the specifications of VE14-15.036.

The Purchasing Department posted the request on the Escambia County Website for 30 days, with no responses.

[Funding: Fund 175, Transportation Trust Fund, Cost Center 210405, Object Code 56401]

BACKGROUND:

These agricultural tractors, upon purchase, will replace nine like models in the current fleet. The current units will be auctioned as surplus. These new units will facilitate the continuation of the Road Division's Right-of-Way Maintenance program. A quote was obtained from Deere and Company for the purchase based on the specifications of VE 14-15.036. An additional 4% discount is applied for the purchase of multiple units (9), as specified in the NJPA Contract # 021815-DAC. The Office of Purchasing posted the request on the Escambia County website for 30 days, beginning July 31, 2015. No other responsive quotes were received.

BUDGETARY IMPACT:

Funds are available in Fund 175 Transportation Trust Fund, Cost Center 210405, Object Code 56401.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Escambia County, FL Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; exemptions; and Section 46-64, Board approval, and Award a Purchase Order.

In an effort to encourage competition from local businesses and in compliance with Board policy this purchase was advertised on the County's website for 30 days. There were no responses.

IMPLEMENTATION/COORDINATION:

Upon Board approval, the Office of Purchasing will issue a Purchase Order.

Attachments
VE 14-15.036
Original Deere & Co. Quote
Deere & Co. Rev.Discount Quote
Multi-unit Discount Page