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County Administrator's Report 13. 4.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/24/2015
Issue: Approval to Issue Fiscal Year 2015-2016 Purchase Orders Totaling $50,000 or Greater
From:	Thomas Turner
Department:	Human Resources
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Approval to Issue Fiscal Year 2015-2016 Purchase Orders for the Human Resources Department Totaling $50,000 or Greater - Thomas G. "Tom" Turner, Human Resources Department Director

That the Board approve the issuance of eight Fiscal Year 2015-2016 Purchase Orders and/or Blanket Purchase Orders, in excess of $50,000, based upon previously awarded or approved annual requirement Contracts or Contractual Agreements, per Attachment 1, for the Human Resources Department.

[Funding: Fund 501, Worker’s Compensation, Health and Life Fund]

BACKGROUND:

The Human Resources Department has eight Purchase Orders that during the course of a Fiscal Year, equal or exceed $50,000 to support the employee benefits. Issuance of these Purchase Orders during October 2015 is essential to ensure continuity of benefits for employees and retirees.

The County went out to bid for dental and life insurance in 2013. We are starting our third year of the Contracts with Delta Dental and Cigna Life Insurance Company. They will be bid in calendar year 2016. The County went out to bid for health insurance this year. We are on our second Accounting and Retention Agreement (Pro-Share Agreement) that will end in December 2015. In January 2016, the County will become self funded. For the first 3 months, we will be paying premiums in a fully funded plan and then beginning in January, we will start paying an administrative services fee, claims and premiums for retirees that have the Medicare Advantage Plan.

The County’s employee health clinic Contract went out to bid in 2010 and was awarded in 2011 to Concentra Medical Center.
We are in our fifth year of the Contract and are presently working on a feasibility study to present to the Board.

BUDGETARY IMPACT:

Funding for the above Purchase Orders is through Fund 501, Worker’s Compensation, Health and Life Fund.

LEGAL CONSIDERATIONS/SIGN-OFF:

This is in accordance with Florida Statutes 112.09 and 112.0801.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

County Ordinance, Chapter 46, Article II, Section 46-64 providing for Board approval of Contracts of $50,000 or greater.

IMPLEMENTATION/COORDINATION:

The Human Resources Department will coordinate with the Office of Purchasing.

Attachments
Attachment 1 Purchase Orders $50,000 or Greater 2015-2016