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County Administrator's Report 13. 20.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/24/2015
Issue: Acceptance of Property for a Public Road and Right-of-Way Easement for Utopia Drive
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Acceptance of the Donation of Property for a Public Road and Right-of-Way Easement for Utopia Drive - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning acceptance of the donation of property for a Public Road and Right-of-Way Easement for Utopia Drive:

A. Accept the donation of property (1,101 square feet) for a public road and right-of-way easement from COLLEGE VUE SPE LLC, for Utopia Drive
B. Authorize the payment of documentary stamps because the property is being donated for governmental use, which is for road right-of-way, and the county benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept, the Public Road and Right-of-Way Easement as of the day of delivery of the Public Road and Right-of-Way Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]

BACKGROUND:

Utopia Drive is a paved, county-maintained road of varying width that extends south from Hillview Road. Utopia Hillview Apts., LLC, owns a large parcel of property on Utopia Drive that was developed into an apartment complex called Campus Quarters. Utopia Hillview Apts., LLC, previously conveyed all of their property to COLLEGE VUE SPE LLC, with the exception of the property where the existing paved, county-maintained portion of Utopia Drive lies. COLLEGE VUE SPE LLC, owns a parcel of property lying just south of Hillview Drive and east of the portion of Utopia Drive conveyed by Utopia Hillview Apts., LLC. This parcel is the site for their maintenance facility. There is still a need for additional property for Utopia Drive but COLLEGE VUE SPE LLC, did not wish to convey this additional property by Warranty Deed due to building setback issues. They have agreed to convey the additional property by virtue of a Public Road and Right-of-Way Easement document, which does not affect their building setback lines.

Board approval is required for acceptance of this donated Public Road and Right-of-Way Easement.

BUDGETARY IMPACT:

Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by Escambia County Clerk's Office.

LEGAL CONSIDERATIONS/SIGN-OFF:

The Public Road and Right-of-Way Easement was approved as to form and legal sufficiency by Stephen West, Senior Assistant County Attorney.

PERSONNEL:

All work associated with this request is being done in-house and no additional staff is required.

POLICY/REQUIREMENT FOR BOARD ACTION:

These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.

IMPLEMENTATION/COORDINATION:

Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Code of Ordinances.

Attachments
Public Road and Right-of-Way Easement
Corporate Information
Aerial Map