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County Administrator's Report 13. 25.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/24/2015
Issue: Change Order 7 to Purchase Order#150382 to Kimble's Food by Design
From:	Michael Tidwell
Department:	Corrections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Kimble's Food by Design for Inmate Commissary Services Provided to the Escambia County Road Prison in Excess of 50,000 - Michael Tidwell, Corrections Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order 7, in excess of $50,000, adding funds for inmate commissary services at the Escambia County Road Prison for Fiscal Year 2015:

Department:	Corrections
Division:	County Road Prison
Type:	Addition
Amount:	$130,000
Vendor:	Kimble's Food by Design Inc.
Purchase Order:	150382
Change Order:	7
Original Board Approval Amount:	$150,000
Cumulative Amount of Change Orders through this Change Order:	$130,000
New Purchase Order Total	$230,000

Board Contract Approval 06/26/2014, PD 13-14.044

[Funding Source: Fund 175, Transportation Trust Fund, Cost Center 290205, Object Code 55201]

BACKGROUND:

Meeting in regular session on June 26, 2014, the Board approved PD 13-14.044 between Kimble's Food by Design and the Escambia County Road Prison for inmate commissary services. Also, meeting in regular session, on September 25, 2014 the Board approved a total expenditure of $150,000 related to this service for fiscal year 2015. Related to the April 2014 Flood and CBD Incident, in March of 2015, inmate's in the custody of the Escambia County Jail were sent to be housed in the south wing of the Road Prison where they were to be serviced by the Road Prison's commissary vendor. Related to this increase in population (of approximately 60 inmates) the expenditures for commissary services have increased. It is anticipated that the additional funds will be needed to supplement the already approved expenditure in order to provide these services through the end of fiscal year 2015. Prior to housing the Jail inmates the average monthly expenditure under PO 150382 was $12,000. The post Jail inmate housing expenditure averages $21,000 per month.

BUDGETARY IMPACT:

Funding will be provided from Fund 175-Transportation Trust; Cost Center 290205-Inmate Commissary; Object Code-55201.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a change order will be submitted to the Office of Purchasing for processing.

Attachments
PD13-14.044