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County Administrator's Report 13. 9.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Contract Award for the Bob Sikes Bridge Toll System Upgrade Project - Stephan Hall, Management and Budget Services Interim Department Director
That the Board take the following action concerning the Contract Award for the Bob Sikes Bridge Toll System Upgrade Project:
A. Approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and TransCore, LP, per the terms and conditions of PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project, for a lump sum of $1,675,379.02;
B. Approve and authorize the County Administrator to sign the Purchase Orders for materials included in the Scope of Work, being purchased by Escambia County due to contract savings, as follows:
1. Dell, State of Florida Contract #250WSCA10ACS;B27160, Primary Domain Controller, in the amount of $4,365.25, and Storage Array, in the amount of $5,264.91, for a sub-total of $14,928.53;
2. Technology Integration Group, State of Florida Contract #43220000-WSCA-14-ACS, Cisco LAN Switch, in the amount of $25,743;
3. Microsemi, Time Server (SyncServer 300 mfg.), in the amount of $5,495;
4. Dell, State of Florida Contract #250WSCA10ACS;B27160, Tape Loaders for Archival, in the amount of $9,663.62;
5. Technology Integration Group, State of Florida Contract #43220000-WSCA-14-ACS, DMZ Switch, in the amount of $477.00;
6. Third Party Software Purchase Orders, as follows:
a. Microsoft, Microsoft Server Exchange, in the amount of $2,381.22;
b. Microsoft, Microsoft Visual Exchange, in the amount of $363.75;
c. Symantec Buying Programs; Express level D, Symantec Endpoint Protection - (v. 12.1), License plus one year Essential Support, in the amount of $389.85;
d. Solarwinds, Patch Manager, License plus one year Maintenance, in the amount of $3,495;
e. Solarwinds, Orion NPM SL100 1SVR, License with Maintenance, in the amount of $2,795;
f. Dell, State of Florida Contract #250WSCA10ACS;B27160, App Assure software-base, Exchange, SQL Server, in the amount of $8,385.75;
7. Dell, State of Florida Contract #250WSCA10ACS;B27160, Rack, in the amount of $1,965.17; and
8. Graybar, UPS, in the amount of $10,908.80, for computer hardware totaling $86,991.69;
C. Acknowledge for the Board's Record the total for installation, in the amount of $1,762,370.71; and
D. Approve five years Time and Materials Maintenance, with the option to renew for an additional five years. Funding for the Maintenance Contract is subject to appropriations by the Board of County Commissioners. On an annual basis the County may opt to convert to an All Inclusive Maintenance at the rates provided.
[Funding: Fund 167, “Bob Sikes Toll Facility,” Cost Center 140301, Object Code 56401] |
| BACKGROUND: |
The Bob Sikes Bridge Toll Plaza System Upgrades Project will consist of the installation of all new hardware and software for the toll collection function. The new system will be modeled after the Florida Turnpike Toll Facilities with the ultimate goal of full integration with the Florida Turnpike Sunpass System. The new system will have 4 new lanes that will include a single dedicated annual pass lane, and 3 mixed use lanes. The dedicated annual pass lane will allow for free movement of active Escambia County annual pass, and/or an active SunPass account. The 3 mixed use lanes will also allow for the use of pass holders, but will also offer the $1 cash transaction as well.
Request for Proposals, PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project, was publicly noticed on Monday, March 2, 2015 to thirteen known firms. One proposal was received on Tuesday, April 28, 2015.
TransCore, LP provided their initial fee proposal with their submittal for PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project dated Tuesday, April 28, 2015, based on the scope of work in the solicitation as a lump sum of $4,349,072.80 (5 years warranty). Negotiations were held on Tuesday, May 12, 2015, Thursday, May 21, 2015, Thursday, June 4, 2015, Thursday, June 11, 2015 and Thursday, June 18, 2015. The fifth negotiation meeting established the fee of $1,757,072.34 plus maintenance.
Savings as follow:
- Original April 28, 2015 Proposal
- Construction $2,450,440.00
- Maintenance $1,898,632.80
Total $4,349,072.80
- June 18, 2015 Negotiation Meeting
- Construction $1,757,072.34
- Maintenance
- Time & Materials $1,084,089.48
- All Inclusive (possible future) $2,203,189.44
Total $2,841,161.82 (w/time & materials maintenance)
A savings of $1,507,910.98 based on Time and Materials or $388,811.02 for All Inclusive Maintenance (both savings calculated on only 5 years maintenance, the original scope of work).
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| BUDGETARY IMPACT: |
| Funding: Fund 167 “Bob Sikes Toll Facility”, Cost Center 140301, Object Code 56401 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Attorney Standard Form of Contract Form B, Construction Services. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts.
The Bob Sikes Bridge Toll Plaza System Upgrades Project will consist of the installation of all new hardware and software for the toll collection function. The new system will be modeled after the Florida Turnpike Toll Facilities with the ultimate goal of full integration with the Florida Turnpike Sunpass System. The new system will have 4 new lanes that will include a single dedicated annual pass lane, and 3 mixed use lanes. The dedicated annual pass lane will allow for free movement of active Escambia County annual pass, and/or an active SunPass account. The 3 mixed use lanes will also allow for the use of pass holders, but will also offer the $1 cash transaction as well.
Request for Proposals, PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project, was publicly noticed on Monday, March 2, 2015 to thirteen known firms. One proposal was received on Tuesday, April 28, 2015.
TransCore, LP provided their initial fee proposal with their submittal for PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project dated Tuesday, April 28, 2015, based on the scope of work in the solicitation as a lump sum of $4,349,072.80 (5 years warranty). Negotiations were held on Tuesday, May 12, 2015, Thursday, May 21, 2015, Thursday, June 4, 2015, Thursday, June 11, 2015 and Thursday, June 18, 2015. The fifth negotiation meeting established the fee of $1,757,072.34 plus maintenance, a savings of $693,367.66. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney's Standard Form of Contract Form B, Construction and Purchase Order. |
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