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County Administrator's Report 10. 29.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Myrtle Grove Elementary School Sidewalk Project - Joy D. Blackmon, P.E., Public Works Department Director
That the Board take the following action concerning the Myrtle Grove Elementary School Sidewalk Project:
A. Approve the State of Florida Department of Transportation (FDOT) Local Agency Program (LAP) Supplemental Agreement, Supplemental No. 1, between the FDOT and Escambia County, to decrease the overall project funding amount from $975,000 to $948,979, a decrease in the amount of $26,021, for lower-than-expected bids;
B. Adopt a Resolution authorizing the Chairman to sign the LAP Supplemental Agreement, Supplemental No. 1; and
C. Approve the reallocation of funds from the Sidewalk Program, totaling $200,000, to the Myrtle Grove Elementary School Sidewalk Project (District 2) to increase the local portion necessary for improvements that are incidental to sidewalk construction but are not eligible for LAP reimbursement.
[Funding: Funds for Supplemental No. 1 will be reallocated from the Sidewalk Program in Fund 352, LOST III, Cost Center 210107, Object Code 56301, into Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #13EN2432] |
| BACKGROUND: |
Meeting in regular session on February 6, 2014, the Board awarded Contract PD 12-13.051 for the Design/Build Contract to Panhandle Grading and Paving, Inc., for the Myrtle Grove Sidewalk and Drainage Project. The original Local Agency Program (LAP) Agreement between the Florida Department of Transportation (FDOT) and Escambia County for the Myrtle Grove Elementary School Sidewalk Project was approved by the Board on May 2, 2013, and was executed on June 28, 2013. The objective for FDOT is to add sidewalks along North 65th Avenue, Flaxman Street and North 61st Avenue in Escambia County, Florida.
The April 2014 storm event revealed the need for drainage improvements in addition to the known drainage issues and incidental drainage improvements necessary when constructing new sidewalks. The LAP Agreement will not cover the County's cost for drainage improvements. Supplemental Agreement No. 1 will decrease the project cost by $26,021 since the bids received were lower than expected. LAP-ineligible drainage improvements totaling $177,855.00 will be reallocated and funded from the Local Option Sales Tax (LOST) III.
All FDOT LAP Agreements require a Resolution from the local governing agency supporting the project with submittal of the LAP Agreement. |
| BUDGETARY IMPACT: |
| Funding for Supplemental #1 will be reallocated from the Sidewalk Program in Fund 352 "LOST III", Cost Center 210107, Object Code 56301, Project #08EN0228, to Fund 352, "LOST III", Cost Center 210107, Object Code 56301, Project #13EN2432. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
Kristin Hual, Assistant County Attorney, reviewed and approved the Resolution and the LAP Supplemental Agreement as to form and legal sufficiency.
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| PERSONNEL: |
Existing Engineering Division staff will manage project construction and administration of the LAP and construction contract. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, four copies of Supplemental #1 and of the Resolution will be forwarded to FDOT for processing. |
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