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County Administrator's Report 10. 26.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Amending the Board's Action of September 25, 2014, on Contract PD 10-11.065, "General Paving and Drainage Pricing Agreement" - Joy D. Blackmon, P.E., Public Works Department Director
That the Board amend its action of September 25, 2014, to revise the authorized annual amount approved to Utility Services, Inc., and Heaton Brothers, from $1,000,000 to $2,000,000, per Contract PD 10-11.065, "General Paving and Drainage Pricing Agreement."
[Funding Source: Fund 352, LOST III, Account 210107/56301; Fund 352, LOST III, Account 350229/56301; Fund 181, Master Drainage Basin Funds, Account 210719-210736/56301; and Fund 112, Disaster Recovery Fund, Account 330490-330495] |
| BACKGROUND: |
Meeting in regular session on September 25, 2014, the Board approved issuance of Purchase Orders to Utility Services, Inc. and Heaton Brothers for the Public Works Department for a not-to-exceed amount of $1,000,000, for Fiscal Year 2014/2015. Due to the April 2014 storm event and contractor workload constraints, it became evident that the Public Works Department has many more projects that need to be constructed utilizing this contract this Fiscal Year than was originally expected. Therefore, the Public Works Department is requesting to increase the yearly allocation for these two vendors to $2,000,000.
This Recommendation will grant the Public Works Department the authority to continue to issue Purchase Orders and continue to construct projects utilizing this contract for predominantly Federal Emergency Management Agency (FEMA) projects without having to obtain Board approval for every additional increment of $50,000.
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| BUDGETARY IMPACT: |
| Funds are available in Fund 352 "LOST III", Account 210107/56301, Fund 352 "LOST III", Account 350229/56301, Fund 181 "Master Drainage Basin Funds", Account 210719-210736/56301, and Fund 112 "Disaster Recovery Fund", Account 330490-330495. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II Purchases and Contracts. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| The Purchasing Ordinance specifies that any purchases over $50,000 require Board approval. |
| IMPLEMENTATION/COORDINATION: |
| N/A |
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