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County Administrator's Report 12. 6.

BCC Regular Meeting

Technical/Public Service Consent

Meeting Date:	05/21/2015
Issue: Facility Rental Contract for the Perdido Key Community Center
From:	Marilyn D. Wesley
Department:	Community Affairs
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Standard Facility Rental Contract for Rentals at the Perdido Key Community Center - Marilyn D. Wesley, Community Affairs Department Director

That the Board approve the Facility Rental Contract for individuals or entities requesting to rent the Perdido Key Community Center (Center) (Attachment 1).

This Contract will replace the Facility Space Needs & Reservation Application currently used (Attachment #2). The Facility Rental Rates are the same rates that were put into place at the time of the Center opening and will remain as is (Attachment 3). The expanded Rental Contract will ensure the renter fully understands the rules and responsibility, ensuring that the Center is returned as received, and clearly defines the insurance requirements when the rental will involve the serving of alcoholic beverages on the premises of the Center. The approval to allow alcoholic beverages on the premises was approved by Board action on March 18, 2014 (Attachment 4).

BACKGROUND:

The requests for renting the Perdido Key Community Center on weekends for social events is increasing. It is the opinion of staff that the expanded contract in lieu of the one page agreement is more appropriate and is inclusive of all terms and responsibilities for use of the facility (rentals and non-rentals). This facility is not under a License and Management Agreement and is currently managed by County staff under the Department of Community Affairs. As of this date there haven't been any operational issues regarding the one page agreement used, but the form needs to be more comprehensive regarding public use.

BUDGETARY IMPACT:

N/A

LEGAL CONSIDERATIONS/SIGN-OFF:

The expanded Facility Rental Contract was reviewed and approved as to form for legal sufficiency by the County Attorney's Office and the Office of Risk Management.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This document shall replace the one page agreement for use of this facility and staff is requesting approval by the Board.

IMPLEMENTATION/COORDINATION:

The Department of Community Affairs staff will coordinate on behalf of the Board with renters of the facility using the expanded rental application.

Attachments
Perdido Key Community Cneter Facility Use Agreement