Agenda

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County Administrator's Report 12. 11.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	05/21/2015
Issue: Food Services at Emergency Operations Center PD 14-15.045
From:	Stephan Hall
Department:	OMB
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Food Services at the Emergency Operations Center - Stephan Hall, Management and Budget Services Interim Department Director

That the Board award a Contract PD14-15.045, for Food Services at the Emergency Operations Center (EOC) during emergency activation of the EOC, to TCSS Logistics, Inc., and approve the Agreement for Food Services Operations for the Emergency Operations Center, based on costs, as follows:

$8.00 per meal ( Breakfast, Lunch, and Dinner)
Snack items + 33% over cost

[Funding: Fund to be determined by the Board of Commissioners at the time of the emergency activation]

BACKGROUND:

The Invitation to Bid PD 14-15.045 was advertised in the Pensacola News Journal on March 23, 2015. Ten firms were notified on March 23, 2015. One bid was received on April 22, 2015. The award of contract PD 14-15.045 does not indicate that a Purchase Order is being issued. This contract is effective only for food services associated with the emergency operations during an activation of the Emergency Operations Center.

BUDGETARY IMPACT:

Funding will be authorized by the Board of Commissioners at the time of the emergency activation.

LEGAL CONSIDERATIONS/SIGN-OFF:

Assistant County Attorney Kristin Hual prepared the Contract.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Escambia County, FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will distribute the contract. Purchase Orders will be issued at the time of emergency activation of the EOC.The Invitation to Bid PD14-15.045 was advertised in the Pensacola News Journal on March 23, 2015. Ten firms were notified on March 23, 2015. One bid was received on April 22, 2015. The award of contract PD14-15.045 does not indicate that a Purchase Order is being issued. This contract is effective only for food services associated with the emergency operations during an activation of the Emergency Operations Center.

Attachments
Agreement
Bid Tab