Agenda

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County Administrator's Report 13. 19.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	04/23/2015
Issue: PD14-15.002 Contract Award for Automated Demand Response Transportation Management System
From:	Stephan Hall
Department:	OMB
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Automated Demand Response Transportation Management System - Stephan Hall, Management and Budget Services Interim Department Director

That the Board approve and authorize the Chairman to sign the Contract Documents for Agreements between Escambia County, Florida, and the following vendors, per the terms and conditions of PD 14-15.002, Automated Demand Response Transportation Management System and the Interlocal Agreement between Santa Rosa County and Escambia County, Florida, for Federal Transit Administration (FTA) Grant Funding:

A. CTS Software, Inc., for a lump sum of $81,910, for Santa Rosa County, Florida; and

B. RouteMatch Software, Inc., for a lump sum of $109,650, and an allowance of $17,000, for additional training and equipment for Escambia County, Florida.

[Funding: Fund 320, FTA Capital Projects Fund, Cost Center 320425]

BACKGROUND:

Request for Proposals, PD 14-15.002 Automated Demand Response Transportation Management System was advertised in the Pensacola News Journal on Monday, November 10, 2014. Twelve firms were notified on Monday,November 10, 2014. Responses were received from 2 firms on Tuesday, December 16, 2014. Meetings of the Review/Selection committee were held on January 4, 2015, January 9, 2015 and January 30, 2015. Negotiations were completed on February 6, 2015.

The funding for this agreement is provided through the Federal Transit Administration, Department of Transportation via Veterans Transportation and Community Living Initiative II Grants.

BUDGETARY IMPACT:

Funding: Fund 320 FTA Capital Projects Fund, Cost Center 320425.

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney prepared the Agreement.

PERSONNEL:

The implementation will be a joint effort between Escambia and Santa Rosa County personnel.

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts. Request for Proposals, PD 14-15.002 Automated Demand Response Transportation Management System was advertised in the Pensacola News Journal on Monday, November 10, 2014. Twelve firms were notified on Monday, November 10, 2014. Responses were received from 2 firms on Tuesday, December 16, 2014. Meetings of the Review/Selection committee were held on January 4, 2015, January 9, 2015 and January 30, 2015. Negotiations were completed on February 6, 2015.

The funding for this agreement is provided through the Federal Transit Administration, Department of Transportation via Veterans Transportation and Community Living Initiative II Grants.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will issue the the Agreement prepared by the County Attorney's Office and Purchase Orders.

Attachments
Grant
Amended Interlocal Agreement
CTS Software Agreement
CTS Software Agreement Exhibit A
CTS Software Agreement Exhibit B
RouteMatch Agreement
RouteMatch Agreement Exhibit A
RouteMatch Agreement Exhibit B
Register of Proposers