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County Administrator's Report 12. 4.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Change Orders for the West Florida Public Library System - Cynthia Wolfe, Interim Library Administrator
That the Board approve and authorize the County Administrator to execute the following Change Orders, increasing funds for the purchase of books and materials and for custodial services through the balance of the Fiscal Year 2015, in support of the day-to-day operations and goals of the 2013-2018 Strategic Plan of the West Florida Public Library System:
| Department: |
Library |
| Division |
Library |
| Type: |
Addition |
| Amount: |
$191,000 |
| Vendor: |
Brodart Co. |
| Project Name: |
N/A |
| Contract: |
715-001-07-1 |
| PO No.: |
150096 |
| CO No.: |
1 |
| Original Award Amount: |
$171,000 |
Cumulative Amount of
Change Orders through
this CO: |
$191,000 |
| New PO Total: |
$362,000 |
| Department: |
Library |
| Division: |
Library |
| Type: |
Addition |
| Amount: |
$54,000 |
| Vendor: |
Midwest Tapes, LLC |
| Project Name: |
N/A |
| Contract: |
715-001-07-1 |
| PO No.: |
150097 |
| CO No.: |
1 |
| Original Award Amount: |
$87,500 |
Cumulative Amount of
Change Orders through
this CO: |
$54,000 |
| New PO Total: |
$141,500 |
[Funding Source: Fund 113, Library, Cost Center 110501, Object Code 56601, Books]
| Department: |
Library |
| Division: |
Library |
| Type: |
Addition |
| Amount: |
$37,000 |
| Vendor: |
American Facility Services, Inc. |
| Project Name: |
N/A |
| Contract: |
10-11.049 |
| PO No.: |
150324 |
| CO No.: |
1 |
| Original Award Amount: |
$18,000 |
Cumulative Amount of
Change Orders through
this CO: |
$37,000 |
| New PO Total: |
$55,000 |
[Funding Source: Fund 113, Library, Cost Center 110501, Object Code 53401, Other Contractual Services] |
| BACKGROUND: |
At a BCC Regular Meeting held September 25, 2014, the Board authorized the issuance of individual Purchase Orders for books and materials for the following vendors for Fiscal Year 2014-2015: Brodart Co. and Midwest Tapes, LLC. A portion of the funds were not available until after the Budget Amendment for fund balance carry-forward was approved. If this Recommendation is approved, purchases from Brodart Co. and Midwest Tapes, LLC will be used to supplement the West Florida Public Library System's book and materials collections for public use, in support of the goals of the 2013-2018 Strategic Plan.
American Facility Services, Inc. was employed for supplemental cleaning for the Main Library. The Library is now utilizing this vendor for its full-time custodial needs. Additional funds will ensure continuation of this service through the end of the Fiscal Year. |
| BUDGETARY IMPACT: |
Funds are available for the change orders to Brodart Co., and Midwest Tape, LLC in the budget under Library Fund (113), Cost Center 110501, Object Code 56601, Books.
Funds are available for the change order to American Facility Services, Inc. in the budget under Library Fund (113), Cost Center 110501, Object Code 53401, Other Contractual Services. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the provisions of The Escambia County, Florida Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this Recommendation, Change Orders will be transmitted to the Office of Purchasing for processing. |
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