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County Administrator's Report 12. 28.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to DRMP, Inc., for the "Signalization Consultant Continuing Services Contract" - Joy D. Blackmon, P.E., Public Works Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order to DRMP, Inc., on Contract PD 13-14.080, for the "Signalization Consultant Continuing Services Contract":
| Department: |
Public Works |
| Division: |
Engineering/Transportation and Traffic Operations |
| Type: |
Addition |
| Amount: |
$100,000 |
| Vendor: |
DRMP, Inc. |
| Project Name: |
Signalization Consultant Continuing Services Contract |
| Contract: |
PD 13-14.080 |
| PO#: |
150911 |
| CO#: |
1 |
| Original Contract Award: |
$200,000 |
| Cumulative Amount of Change Orders Through this CO: |
$100,000 |
| New Contract Amount: |
$300,000 |
[Funding Source: Fund 175, Transportation Trust Fund, Cost Center 211201, Object Code 53101] |
| BACKGROUND: |
Meeting in regular session on January 8, 2015, the Board awarded Contract PD 13-14.080 "Signalization Consultant Continuing Services Contract" to DRMP, Inc. This contract is funded by a Joint Partnership Agreement (JPA) with Florida Department of Transportation (FDOT). The JPA, initiated in February 2014, awarded the County access to $300K, which the County planned to award to this contract. The consultants were made aware that the contract was for $300K.
Because there were some additional dollars drawn down on the JPA prior to July 2014 (FDOT's new fiscal year) only $200K was available to allocate to the contract. Then, in July 2014, another $300K was made available to the County, which allows for $100K to be added to the contract, which was what was originally communicated to the consultant. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 175 "Transportation Trust Fund", Cost Center 211201, Object Code 53101. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts.
Request for Letters of Interest, PD 13-14.080, Signalization Consultant Continuing Services, were publicly noticed on Monday, August 25, 2014 to 139 known firms. Responses were received from 3 firms on Wednesday, September 9, 2014.
On Feb 13, 2014, the FDOT and the County entered into a JPA that provides the County $300K per FDOT fiscal year. This is in response to the Florida Alabama Transportation Planning Organization (TPO) number one priority for our region. The County is managing the dollars for Escambia, Santa Rosa, and City of Pensacola to address signalization issues on the state system in our region. It is under, and according to, this JPA that the consultant services are to function. The County’s intent was to hire a Signalization Engineer; however, because that position has not yet been filled, the County desires to move forward with the necessary signalization work in our two counties through this continuing contract.
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| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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