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County Administrator's Report 12. 15.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Design Services for Green Hill Road - Stephan Hall, Management and Budget Services Interim Department Director
That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Sigma Consulting Group, Inc., per the terms and conditions of PD 14-15.026, Design Services for Green Hill Road, for a lump sum of $60,770 and optional services of $14,020, for a total of $74,790 for Phase I. Phase II will be negotiated upon completion of Task 1100 and associated Task 303.
[Funding: Fund 112, Disaster Recovery Fund, Cost Center 330492, Object Code 54601, Project Number ESCPW62] |
| BACKGROUND: |
The Green Hills Road Project covers the repair of damage arising from the storm event April 29 and 30, 2014 to the Green Hills Road Culverts where a tributary of the 10-mile Creek that crosses Green Hills Road over topped the culverts and flooded the roadway and surrounding areas. There was subsidence of the soil above northern sections of the East culvert pipe resulting in a sinkhole and part of the pipe was exposed.
There are two Corrugated Metal Pipe (CMP) arch culverts running 60 feet North to South with Cement bag headwalls approximately 24 feet wide 6 feet tall. The pipes were examined by camera and the West pipe was found to be intact and the East pipe was determined to be damaged beyond repair. The headwalls were also damaged as a result of the storm. The area of eroded road surface above the pipes was temporarily repaired with fill and an 8 foot x 10 foot asphalt patch was done by the County Road Dept immediately after the storm but no other repairs have been made.
A request for A&E selection was initiated in Dec 2014 for engineering services to address the repair of the damage to the culvert and determine a solution for the flooding. Phase I of this project deals with the repair of the culverts. Phase II will address the long term flooding from the tributary. Phase I of the project has been identified as a Federal Emergency Management Agency (FEMA) Public Assistance project.
Request for Letters of Interest, PD 14-15.026, Design Services for Green Hill Road were publicly noticed on Monday, January 26, 2015 to seventy four firms. Responses were received from eight firms on Monday, February 9, 2015. Sigma Consulting Group, Inc. was ranked #1 on Wednesday, February 25, 2015 by the selection committee.
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| BUDGETARY IMPACT: |
| Funding: Fund 112 Disaster Recovery, Cost Center 330492, Object Code 54601, Project Number ESCPW62. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Attorney Standard Form of Contract, Form G Consulting Services for Stand-Alone Services. |
| PERSONNEL: |
| All work associated with this recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts and Florida Statute 287.055, Competitive Consultants Negotiation Act. Request for Letters of Interest, PD 14-15.026, Design Services for Green Hill Road were publicly noticed on Monday, January 26, 2015 to seventy four firms. Responses were received from eight firms on Monday, February 9, 2015. Sigma Consulting Group, Inc. was ranked #1 on Wednesday, February 25, 2015 by the selection committee. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney's Standard Form of Contract Form G, Consulting Services for Stand-Alone Services and Purchase Order. |
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